Executive Assistant to CEO

This is a Freelance Job

Executive Assistant to Chief Executive Officer

The Role:
The Executive Assistant will support the founder and Chief Executive Officer. This individual should have a general interest in entertainment, content production, content strategy and deal-making. The ideal candidate should also be interested in the intersection of technology, media, and entertainment. This is a temporary 4-month full-time position with the opportunity to stay on as a permanent employee if proven to be the right fit. While primarily remote, candidates should be located in Los Angeles, preferably on the Westside.

What You'll Do:
• Effectively manage high-volume calendar, including setting, re-scheduling, and confirming multiple meetings, and conference calls.
• Handle internal and external requests for time amid scheduling changes and shifting priorities.
• Create and maintain pitch decks, outreach materials, and provide market research when needed.
• Take detailed notes in meetings and on calls.
• Arrange travel plans, including purchasing tickets, creating itineraries, and arranging transportation to and from airport to locations.
• Collect business-related receipts, process, and submit expense reports / credit card reports when necessary.
• Work collaboratively internally and externally as necessary with all levels of personnel, clients, and business associates.
• Perform other varying personal and professional administrative tasks, as needed.
• Additional ad-hoc projects as assigned.

Qualifications and Skills:
• At least 1-year previous experience supporting an executive(s) at a talent agency.
• Proficient in Microsoft Word, Excel, PowerPoint, and Google Apps. Proficiency in Canva is a plus.
• College degree preferred, but not required.
• Have a knowledge of and passion for new media, pop culture, entertainment, and emerging trends.
• Exhibit strong and effective written and communication skills. Must have professional email and phone etiquette.
• Exceptional interpersonal skills.
• Must be an excellent multi-tasker and demonstrate accuracy and thoroughness in the execution of assigned tasks.
• Ability to meet deadlines and have proven problem-solving skills.
• Ability to adapt to changes and make decisions with informed discretion.
• Highly flexible, team-oriented, and collaborative with the ability to work well under pressure in a fast-paced environment.
• Must be a self-starter and interested in exploring new business opportunities.
• Ability to pay close attention to detail and accuracy and be able to handle complex instructions with care and follow-through.
• Dependable and proactive and able to prioritize the workload and use time efficiently.
• Maintain the utmost discretion and confidentiality.