EntertainmentCareers.Net
Executive Assistant to CEO
Confidential
Los Angeles, CA
Uh oh, this posting was removed on 2/27/2023 2:06:00 PM PST
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Hybrid Executive Assistant to CEO
We are looking for an Executive Assistant to the Chief Executive Officer to join our team. This person will strive to anticipate needs, keep things running smoothly & clear the path for our CEO to do her best work. This person is imperative to the CEO's success and should feel comfortable writing and communicating in the CEO's voice so they can address and respond to day-to-day administrative tasks on her behalf, enabling the CEO to focus on advancing the company's initiatives and goals.
For the Executive Assistant position, we're looking for someone who is independent, eager to learn, and always striving to find better ways to do things. Your day-to-day work will help streamline the office, improve communications, and offer an insider look into how a small entertainment company works in a high demanding industry.
To be successful, this person will have prior experience in a similar role, be adept at navigating a fast-paced environment, & is passionate about making an impact in this role.
Primary Responsibilities:
• Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules.
• Answer main phone line and respond to inquiries.
• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes & shifting priorities.
• Anticipate the CEO's needs, problem-solve for challenges, & manage emerging issues in a proactive manner.
• Prioritize emails and respond when necessary, ensure administrative follow-up with clients is completed in a professional & timely manner in the voice of the CEO.
• Draft, review, & send communications on behalf of the CEO.
• Prepare forms for Docusign digital signatures
• Organize and prepare for meetings, including gathering documents & attending to the logistics of meetings.
• Assist in facilitating the creation of presentation materials and resources.
• Maintain various records and documents for the CEO.
• Contribute to initiatives and projects in addition to your core role.
• Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day operations
• Ensure variety of administrative tasks are completed to support the CEO's ability to effectively strategize and lead the organization
• Work closely with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a ''barometer,'' having a sense for the issues taking place in the environment and keeping the CEO updated.
• Anticipate CEO's needs in advance of meetings, conferences, etc.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Manage sensitive matters with a high level of confidentiality and discretion especially if it impacts operations of the company
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of objectives for the Company
• Must have strong and professional social media skills and can update the company websites and social platforms.
• Perform other varying personal & professional administrative tasks as needed.
Qualifications
• Must be flexible, motivated, and highly collaborative, this role will need a self starter who can roll up their sleeves and get things done
• Hyper detail oriented, organized, and efficient
• High level communication skills, ability to manage and work with numerous stakeholders within the company
• Excellent prioritization skills, you'll be managing a busy schedule and must have the ability to anticipate and prioritize based off
importance and current Company priorities
• Excellent judgment is essential
• Willing to travel as needed, a valid passport recommended
• Willing to work in the CEO home office when required( this is a hybrid position)
• Ability to accurately anticipate the needs of the CEO
• Ability to function well in a high-paced environment
Requirements
• 4-5 years of experience as an Executive Assistant or similar role involving high-level support
• Bachelor's degree, preferred (in lieu of degree, relevant work experience)
• Ability to think on your feet to creatively solve problems as they arise, without being tasked to do so
• Must have a positive attitude, confidence, desire to be the best, be personable, & possess a high level of professionalism
• Strong organization and prioritization skills
• Ability to maintain confidentiality & discretion
• Excellent verbal and written communication skills
• Timely and consistent responsiveness
• Must be personable and have a high level of professionalism
• Ability to succeed in a fast-paced & highly demanding environment
• Availability to perform job duties outside of normal office hours, when necessary
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Executive Assistant to CEO jobs in Los Angeles-CA
Hybrid Executive Assistant to CEO
We are looking for an Executive Assistant to the Chief Executive Officer to join our team. This person will strive to anticipate needs, keep things running smoothly & clear the path for our CEO to do her best work. This person is imperative to the CEO's success and should feel comfortable writing and communicating in the CEO's voice so they can address and respond to day-to-day administrative tasks on her behalf, enabling the CEO to focus on advancing the company's initiatives and goals.
For the Executive Assistant position, we're looking for someone who is independent, eager to learn, and always striving to find better ways to do things. Your day-to-day work will help streamline the office, improve communications, and offer an insider look into how a small entertainment company works in a high demanding industry.
To be successful, this person will have prior experience in a similar role, be adept at navigating a fast-paced environment, & is passionate about making an impact in this role.
Primary Responsibilities:
• Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules.
• Answer main phone line and respond to inquiries.
• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes & shifting priorities.
• Anticipate the CEO's needs, problem-solve for challenges, & manage emerging issues in a proactive manner.
• Prioritize emails and respond when necessary, ensure administrative follow-up with clients is completed in a professional & timely manner in the voice of the CEO.
• Draft, review, & send communications on behalf of the CEO.
• Prepare forms for Docusign digital signatures
• Organize and prepare for meetings, including gathering documents & attending to the logistics of meetings.
• Assist in facilitating the creation of presentation materials and resources.
• Maintain various records and documents for the CEO.
• Contribute to initiatives and projects in addition to your core role.
• Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day operations
• Ensure variety of administrative tasks are completed to support the CEO's ability to effectively strategize and lead the organization
• Work closely with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a ''barometer,'' having a sense for the issues taking place in the environment and keeping the CEO updated.
• Anticipate CEO's needs in advance of meetings, conferences, etc.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Manage sensitive matters with a high level of confidentiality and discretion especially if it impacts operations of the company
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of objectives for the Company
• Must have strong and professional social media skills and can update the company websites and social platforms.
• Perform other varying personal & professional administrative tasks as needed.
Qualifications
• Must be flexible, motivated, and highly collaborative, this role will need a self starter who can roll up their sleeves and get things done
• Hyper detail oriented, organized, and efficient
• High level communication skills, ability to manage and work with numerous stakeholders within the company
• Excellent prioritization skills, you'll be managing a busy schedule and must have the ability to anticipate and prioritize based off
importance and current Company priorities
• Excellent judgment is essential
• Willing to travel as needed, a valid passport recommended
• Willing to work in the CEO home office when required( this is a hybrid position)
• Ability to accurately anticipate the needs of the CEO
• Ability to function well in a high-paced environment
Requirements
• 4-5 years of experience as an Executive Assistant or similar role involving high-level support
• Bachelor's degree, preferred (in lieu of degree, relevant work experience)
• Ability to think on your feet to creatively solve problems as they arise, without being tasked to do so
• Must have a positive attitude, confidence, desire to be the best, be personable, & possess a high level of professionalism
• Strong organization and prioritization skills
• Ability to maintain confidentiality & discretion
• Excellent verbal and written communication skills
• Timely and consistent responsiveness
• Must be personable and have a high level of professionalism
• Ability to succeed in a fast-paced & highly demanding environment
• Availability to perform job duties outside of normal office hours, when necessary
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