Executive Assistant To CEO / President

This is a Full Time Job

City: Los Angeles State: CA Country: US Job Title: Executive Assistant to CEO/President Job Description: The ideal candidate is a smart, confident, and efficient team player that utilizes resources, maintains high levels of organization and can handle their work with the utmost confidentiality. Duties and responsibilities include but are not limited to:
-Provide high-level and full-scope administrative support by conducting research, preparing reports, managing information requests, and performing office functions such as preparing correspondence, receiving visitors, arranging conference calls, and managing calendars
-Coordinate and manage complex travel arrangements including flights (both domestic and international), ground transportation, hotels, and detailed itinerary with attention to logistic efficiency and cost effectiveness
-Maintain all documentation both with a high level of confidentiality and accuracy
-Manage internal and external appointment and invitation requests and regularly update the calendar
-Assist with projects and contribute to team's projects
-Interact in a friendly and professional manner with team members and external vendors
-Collecting and analyzing information as it relates to the operations of the company and preparing subsequent business materials
-Maintain safety and cleanliness of the work area
-Involvement in full range of production responsibilities
-Perform other duties as assigned (personal assistant and house management duties may be required)

Requirements:

-Experience working with complex calendars
-Experience booking complex travel
-Data base management, contacts and content
-Extensive experience with Dropbox
-Social media Savvy, Facebook, Instagram and twitter
-Bachelor's degree required plus 5 years industry related experience
-Ability to multi-task and set priorities in a fast-paced environment with rapidly changing needs
-Strong interpersonal skills with an ability to build and maintain relationships both internally and externally
-Strong project management skills
-Detail-oriented with strong follow-up and decision making skills
-Strong work ethic and ability to take initiative on tasks as well as follow though
-Knowledge of the Microsoft Office Suite, Adobe, iCloud
-Light bookkeeping experience preferred