Executive Assistant / Project Manager

This is a Full Time Job

We are looking for a proactive, enthusiastic Executive Assistant / Project manager. This role will provide heavy support to the President of the company in both office and personal duties to ensure a smooth efficient work day. Candidate must be fluent in Mandarin , as there will be heavy interaction with China. He /She will need to be well-rounded with strong multi-tasking skills with the ability to learn every aspect of the different entities within the company, as they will be an important liaison between the President and multiple projects.

We are looking for someone who is experienced in assisting executives, have exceptional organizational skills, very detail-oriented, flexible and able to wear many hats. He / She must have the ability to prioritize and organize a large number of tasks with efficient time management. He / She must exhibit responsiveness and be able to anticipate needs and create both efficiency and impact with all communications, tasks, meetings & projects.

Essential Duties:

Organizing and arranging travel. This includes flight, hotel, transportation and other travel requests as needed
Manage schedule and calendar. This includes confirming appointments, preparing any materials prior to the meetings, taking notes/translating during the meeting, as well as debrief after meetings.
Translate meetings for the President
Act as liaison for all communication between China and the US
Responsible for ordering, stocking and maintaining all stocked items in kitchen
Maintaining and updating contact lists, various files, records, and logs
Running errands and performing miscellaneous duties and projects as assigned
Managing home:
Ability to provide maintenance and repair management of home and/or arranging for necessary repairs as well as upgrades and improvements
manage a variety of electrical, plumbing, carpentry, and home repair responsibilities and oversight
Assist with office tasks and ad hoc projects as needed
Job Requirements:

Must be fluent in Mandarin
Software Proficiencies: Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint, MS Outlook)
Flexible in unpredictable and fast-paced environment
Comfortable working in both the office and the home office
This is not a remote role
Problem solver, organized and detail oriented
Available M-F, 9-6p PT, but available outside of these hours if there's an urgent matter
Reliable transportation, working cell phone
Must have a valid Driver's License
Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone
Must be able to work under pressure efficiently and effectively
Must have the ability to prioritize, organize and schedule work effectively in a fast-paced, deadline driven environment
Equal Employment Opportunity:

We strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Hiring Practices:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Our recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. We may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

Job Types: Full-time, Contract