Executive Assistant, Day to Day Manager

This is a Full Time Job

JOB POSTING

Location: Los Angeles, CA

Start Date: ASAP

The Position: Executive Assistant to Top Manager in the Entertainment Industry

Looking for a smart, capable, well-organized, experienced person who can easily adapt to ever-changing schedules and tasks. Must have an understanding of the entertainment industry to be the executive/personal assistant to an individual who is a full-time manager. Will be working closely with boss and clients.

Qualifications and Experience:
• Bachelors Degree
• 5+ year(s) of music industry/tv/film production/entertainment experience
• Willing to listen, learn and follow direction
• Extremely detail oriented and organized
• Exceptional communication skills - verbal, written and listening
• Well versed on office phone
• Must be tech savvy
• Excellent multi-tasking and follow through skills
• Proficient knowledge of Microsoft Word and PowerPoint, along with Google Suite and Dropbox
• Prepared to work in a home office with nontraditional hours

Specific Responsibilities:
In the Office:
• Assist with rolling calls, conference calls, updating call sheets, and to do lists
• Assists with industry events (ie. Touring, Shows, Gigs, etc)
• Manage personal calendar and meeting schedule (iCal)
• Prioritize telephone and email communication for all matters
• Follow through on all email correspondence, calls, and to do items until the task is complete
• Organize, and uphold an efficient filing system (both paper, and digital files through Dropbox)

Personal Characteristics:
• Demonstrates strong ethics (honesty, integrity, confidentiality, discretion, politeness) in all situations
• Maintains composure in fast-paced, rapidly changing environment
• Must have thick skin
• Great attitude and people skills
• Strong team player
• Must love dogs

Salary:
• Based upon industry experience in industry
• Benefits can be negotiated