Executive Assistant/Contract Administrator

This is a Full Time Job

Agency is an internationally known commercial and branding agency representing A-list artists. Our organization prides itself on providing the highest level of service to our buyers and meticulous care to our artists and their representation teams.

Duties:
-High level organizational skills
-Excellent time management and prioritization skills
-Articulate and elegant letter writer
-Possess excellent interpersonal skills
-Maintain complex calendar
-Experience handling high volume incoming and outgoing calls
-Experience with executive travel organization
-Superior multi-tasking skills
-Understanding and respect for office protocol and sensitivity for confidential information
-Comfortable with change and ambiguity
-Ability to work under pressure and maintain a calm, professional demeanor at all times
-Contract analysis
-Review contract drafts throughout negotiation process
-Track contract notes from attorneys
-Liase with attorneys and legal assistants
-Track contract assets (production days, personal appearances, social media posts, voiceover sessions)
-Maintain financial calendar
-Coordinate with artist management team all facets of production including VIP travel, accommodations, ground transportation and on-set amenities
-Navigate approval process for all creative assets
-Track approvals of video and photo assets post-production
-Ability to remain calm and professional under pressure