Executive Assistant and Personal Assistant to CEO

This is a Full Time Job

Position Title: Executive Assistant and Personal Assistant to CEO

Essential Job Functions include:
• Maintain the utmost level of confidentiality
• Should think of no task as too small or too big and be ready to jump in to support the team
• Provide daily executive and administrative support
• Roll calls and manage incoming calls
• Be able to confidently and professionally interact with various executives, high-level personnel, agents, and managers.
• Coordinate domestic and foreign travel arrangements for the CEO, other executives in the company, and key production staff as necessary, and complete expense reports
• Coordinate company and personal appointments
• Maintain and update company databases
• During production, the CEO is the main producer and therefore the Assistant is the assistant to the producer
• It is important for the Assistant to be able to anticipate the needs of the executives, confidently multi-task, and prioritize under pressure in a fast-paced environment.
• Handle executive needs as they arise

Qualifications:
• Prior experience in an Executive Assistant or Personal Assistant role is necessary
• One year of work experience at an agency, studio, network, or production company
• Must have a valid passport because assistants may have to travel with the executives
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Sharepoint), Macintosh operating systems, Airtable, Slack, and Google (drive, sheets, google documents)
• Strong aptitude for learning and leveraging new technologies and tools
• Strategic thinker and able to juggle multiple tasks at once
• Solid problem-solving skills
• Aptitude for managing heavy phone and email correspondence
• Ability to work across multiple time zones
• Ability to speak multiple languages is a plus
• Superb organizational skills
• Detail oriented
• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Has an understanding of the entertainment industry and desire to work in the independent film production industry.
• Passion for film and television
• Adaptable, eager to learn, curious, resourceful, humble, receptive to feedback,
• Must be comfortable with dogs
• Must have reliable transportation
• Must be a self-starter

We are looking for team members that would like to stay long term (most of our high level executives started as assistants within the company and worked their way up in the company).

Job Type:
Full Time Employment

Location:
Hollywood, California
The office is open Mon-Fri, 9:30am-6:30pm; but there are events and productions outside of these office hours.
Assistant might also accompany executives to production sets located in various states and countries, as well as international film markets (Cannes, Berlin, Toronto, etc).

Required Documents for Application:
Resume, cover letter

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.