Executive Assistant 2/ Legal (Music)

This is a Full Time Job

OVERVIEW: Solid, well established and premiere transactional Entertainment-based law practice seeks experienced candidate to provide assistance on 2 desks: Senior Partner & Associate - representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing. Law firm experience required; Music experience preferred.

RESPONSIBILITIES:

Efficiently communicate with attorneys, colleagues, and client teams
Coordinate agreement approvals and execution - ensure necessary signatures are obtained
Track transaction negotiations and documents;
File, search and retrieve documents and correspondence using iManage document management system plus document naming protocol
Handle word processing, employing correct grammar, spelling, and formatting
Create spreadsheets
Schedule calls, video conferences, and meetings
Process new client/matter requests
Maintain contact lists and calendar
Enter billable time in billing program and prepare expense reports
Screen, direct, and prioritize incoming calls
CHARACTERISTICS FOR SUCCESS:

Must be well organized, highly efficient and pay close attention to the details
Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
Resourceful and creative problem solver
Excels when multi-tasking, meeting deadlines in fast paced environments
Experience working with in an Entertainment environment (law firm / legal experience from a record label)
High level of integrity, discretion and handling confidential information
Professional with a collegial manner; able to interface with clients and other professionals
3 years+ experience required working as a productive Legal Assistant
Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
Able to prioritize urgent issues effectively, manage both desks proactively and a positive, can-do attitude
BA/BS degree a plus
DETAILS:

Monday through Friday, 9:30 AM - 6:30 PM or 10AM - 7PM. Rare if any overtime
Salary: $75k - $85k + DOE
Full Benefits; medical, 401K, parking, paid time off and discretionary bonus