Exective Assistant

This is a Full Time Job

DESCRIPTION:

Atlanta, GA

We are currently in search of a full-time executive assistant for an agency based in Atlanta.

What Winning In This Role Looks Like
• You are a go-getter with a strong work ethic.
• You are a problem solver, able to think creatively & independently, and are solution-oriented.
• You aim to add value to a team and are always seeking ways in which you can do so.
• You are well versed in communicating with executive teams that contain multiple members and personalities.
• You can easily adapt to social cues from a variety of cultural backgrounds.
• You are someone who can jump right in to a team, easily adapt to how they operate, and successfully and seamlessly integrate.
• You thrive in an environment where every day is different but the tasks are often unvaried.
• You are extremely discreet and trustworthy.
• You are very organized and have a strong attention to detail.
• You are attentive and able to anticipate needs.
• You are flexible and can successfully pivot on a moment's notice.
• You have a strong sense of how to prioritize tasks.
• You are a self-starter.
• You are a team player and are willing to assist in any task.
• You are open and eager to doing new tasks.
• You are always three steps ahead with your principal's calendar.
• You lead with confidence, kindness, and professionalism.
• You aren't afraid to ask questions when you don't know the answer.
• You genuinely love being an Executive Assistant and consider that your desired career path.

Regular Tasks for This Role:
• Calendar management for multiple executives.
• Acting as the gatekeeper for your principals.
• Sitting in on meetings and taking notes as needed.
• Scheduling calls and meetings.
• Effectively and intuitively synthesizing priorities for and with your principals.
• Scheduling car services, ground transportation, travel, and accommodations.
• Scheduling appointments across the principal's entire lives.
• Always being prepared.
• Ordering office supplies.
• Ensuring the office is stocked with all needs.
• Ensuring the office is running smoothly.
• Greeting and welcoming clients.
• Liaising with the building.
• Liaising with office vendors.
• Coordinating lunches and office events.
• Preparing necessary materials to make each meeting successful.
• Occasionally running errands.

Skills/Experience/Education
• Prior experience working as an executive assistant for a minimum of 3 years.
• Prior experience working for multiple executives at once is preferred.
• Prior experience working in the entertainment industry is preferred.
• Genuinely enjoys being of service.
• Strong critical thinking.
• Adaptable in a variety of situations.
• You are preferably located in the Atlanta area.