Commercials Assistant

This is a Full Time Job

Busy Talent Agency seeks full-time assistant for our Commercial Department in our West Hollywood office. This position is in-person 9:30a - 6:30p. This position requires a motivated self-starter with excellent organizational skills with the ability to prioritize and multi-task. Applicant must have a positive attitude, be a team player and possess strong interpersonal skills.

Primary responsibilities include:

• Heavy phone and email responsibilities: answering phones, responding to emails efficiently and accurately, maintaining communication logs, drafting client submissions, following-up on outstanding tasks, etc.
• Tracking and researching projects, updating project grids
• Generating client submissions, updating and preparing client materials
• Coordinate meetings and organize busy calendars for agents and clients
Preparing important documents (contracts, deal memos, invoices, etc.)
Cover the front desk when necessary
Assisting with social media management

Qualifications/Requirements:

• Minimum 2 years experience in an administrative capacity (talent agency, production company or studio experience preferred).
Bachelor's Degree required.
Applicant must have exceptional oral and written communication skills.
• Ideal candidate is flexible, personable, and thrives in a fast-paced environment.
• Ideal candidate has a passion for filmmakers.
• Proficiency in Apple-based Microsoft Office Suite (Word, Excel), basic Google systems (Mail,Sheets, Docs, Chat) and video conferencing platforms (Zoom, Hangouts, etc.) is mandatory.Experience in Airtable and Adobe Creative Suite (or other media-based programs) is helpful.
• Applicant must currently live in greater Los Angeles area, have a private remote working space with high-speed internet and access to reliable transportation.
Business hours are 9:30am to 6:30pm Monday through Friday.