Chief of Staff

This is a Full Time Job

The Chief of Staff and right hand to the Co-Founder + CEO of Gravillis™ & Founder of Evoke Inc., manages a full range of daily tasks, projects and provides high-level support. Most importantly, be confident and able to optimize the CEO's time while managing full business and personal calendars. This requires someone who can take initiative, be a critical thinker and consistently have foresight to be ten steps ahead. The Chief of Staff will work in tandem with the CEO's Executive & Senior team members within both companies (Gravillis™ + Evoke Inc). The Chief of Staff will have strong leadership and problem-solving skills to assist with the daily operations and will have the following responsibilities:

Primary Responsibilities
• Directly assist, anticipate, and manage the CEO's needs and proactively bring together appropriate people and resources to meet those needs
• Spearhead and manage projects as delegated by CEO and ensure execution in accordance with expectations; evaluate potential project viability, logistics, and, oversee timely delivery of all initial project information required to activate project teams
• Collaborate with executive team members to determine and prioritize business strategy.
• Monitor and evaluate meeting goals, needs, and agendas to assess CEO's required attendance; summarize any meeting minutes to keep CEO informed
• Attend meetings at the request of the CEO, take meeting minutes and report back as necessary
• Liaise effectively with employees, clients, sub-contracted vendors and management team to achieve alignment with project goals and directives
• Advise on key issues and present educated recommendations for strategic decisions; provide thorough analysis to support recommendations
• Review and manage internal and external communications, including but not limited to mail, email, meeting notes, reports, and routing/delegating to appropriate destinations
• Ensure brand integrity and alignment; ensuring all communications are representative of the CEO's brand including social media profile(s)
• Administrative tasks including, but not limited to: driving to and from appointments, contact management, scheduling appointments, running errands, taking notes, answering calls, photocopying, and most importantly, managing priorities
• Arrange travel; flights, transportation, and accommodations; create comprehensive and detailed itineraries
• Conduct all aspects of the job with appropriate level of confidentiality and sensitivity to clients, projects, and agency by not disclosing confidential information except on a need-to-know basis
• Job responsibilities subject to change, and are contingent upon CEO's business and personal needs

Requirements and Qualifications (Technical and Non-Technical)
• Bachelor's degree, preferred
• 5+ years as an Chief of Staff preferred
• Previous experience within an entertainment or media agency
• Must be self-motivated and take initiative with decision-making ability
• Ability to work independently and within a team; a multi-tasker & self starter with strong leadership abilities
• Ability to seamlessly work between home office and out-of-home office, and be willing to travel
• Capability in maintaining professionalism, confidentiality, diplomacy and discretion
• Strong strategic, analytical and problem-solving skills; demonstrate intuitive and critical thinking skills
• Strong organizational and time management skills
• Heightened business acumen; effective and professional verbal + written communications skills
• Experienced knowledge of computer systems and applications; must have technical skills including MAC,
• Microsoft Office programs, Internet at a highly proficient level
• Must love kids + dogs
• Driving requirements; enjoy driving, have a working vehicle, valid driver's license and good driving record with no DUI's; strong navigational skills and understanding of driving in Los Angeles