Assistant

This is a Full Time Job

We're seeking a sharp, highly organized, proactive, and flexible Executive/Personal Assistant to support our CEO.

This unique role blends traditional executive assistant duties, entertainment support with personal assistant responsibilities. The right candidate will thrive in a creative but high-demand environment, balancing professional excellence with concierge-level service. You'll serve as a trusted point of contact for the CEO in both professional and personal matters, always maintaining the highest level of discretion.

Key Responsibilities (including but not limited to):

Executive & Production Support

Manage the CEO's calendar, schedule meetings with strategic oversight, anticipating conflicts and prioritizing high-level meetings.
Track project timelines, deadlines, and deliverables across multiple projects; send daily reminders for all appointments, meetings etc.
Handle confidential correspondence and serve as a liaison with talent, agents, and partners as needed.
Support the CEO in preparing presentations and other industry materials.
Draft, proof, and organize emails, documents, and reports.
Manage expense reports, receipts, invoices, and budgets related to the CEO's office; liaise with business managers as needed.
Maintain and organize scripts, production documents, and creative files.
Draft CEO's script notes/coverage when needed.
Coordinate CEO's logistics for shoots, meetings, screenings, and events.
Conduct research on talent, studios, markets, and industry trends to keep CEO and team informed.
Keep track of and RSVP to festivals, awards and industry related events
Personal Assistance

Create daily run-of-day sheets and manage personal/professional calendars.
Manage household vendors, repairs, and staff to ensure smooth day-to-day operations.
Handle personal errands ,packages and mail while maintaining organizational systems.
Provide concierge-level personal and business support for travel, dining, appointments, and reservations.

Qualifications

Must have experience as an Assistant or Personal Assistant
Proactive and able to be ahead of the game
Knowledge of entertainment workflows, agency/talent relations, and production processes a plus. but not required)
Exceptional organizational and time-management skills with proven ability to handle multiple priorities gracefully.
Excellent written and verbal communication; capable of drafting high-quality documents and correspondence.
High level of discretion, judgment, and emotional intelligence.
Proactive and resourceful . Able to anticipate needs before they arise.
Advanced proficiency with Google Workspace, Microsoft Office, and MacOS; experience with project management tools (Slack, Teams, Asana/Trello, Canva, etc.) preferred.
Flexible availability with ability and work evenings/weekends when required.
Key Attributes

Professional, polished, and poised under pressure.
Patient and adaptable in a fast-paced, shifting environment.
Creative problem-solver who thrives in high-energy settings.
Service-oriented with a positive, can-do attitude.
Detail-driven but able to see the bigger picture.