Assistant

This is a Part Time Job

About the Role

This role exists to reduce day-to-day friction by handling logistics, coordination, and follow-through across both professional and creative work.

This is a support-focused, behind-the-scenes role. The ideal candidate is organized, dependable, calm under changing priorities, and finds satisfaction in helping things run smoothly.

Key ResponsibilitiesScheduling & Coordination

Confirm and schedule meetings, appointments, and commitments
Coordinate logistics for in-person and virtual meetings
Assist with calendar preparation and reminders as needed
Administrative & Business Support

Assist with onboarding new consulting clients using existing templates and processes
Send contracts for film projects using approved templates
Track assigned tasks and follow up until completion
Film & Creative Administration

Submit film and media projects to festivals and opportunities per provided instructions
Assist with minor pre-production administrative tasks (documents, lists, confirmations)
Organize digital files related to contracts, submissions, and creative assets
Social Media & Content Support

Process payments for an overseas social media assistant
Download, organize, and deliver creative footage for posting
Communicate posting guidance based on direction provided (not responsible for strategy)
Events & Visibility Support

Research relevant industry and community events aligned with creative work
Attend select events to assist with capturing photo and video content
Organize and deliver content after events
Acting & Audition Support

Act as a reader during auditions when needed
Assist with audition logistics, including scheduling and self-tape setup
Life Logistics

Run errands and handle small but meaningful tasks that support overall workflow and scheduling
Ideal Candidate

Is organized, reliable, and emotionally steady
Enjoys supporting creative work from behind the scenes
Does not require constant supervision or recognition
Is comfortable with flexibility and shifting priorities
Values consistency, clarity, and follow-through