Assistant to Talent Manager

This is a Full Time Job

We are currently seeking a highly organized, resourceful, and proactive Assistant to a Talent Manager. This is a unique opportunity to work at the heart of the entertainment industry, supporting a high-performing talent manager and contributing directly to the success of high-profile clients.

Key Responsibilities
• Provide high-level administrative and operational support to a Talent Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Assist with the day-to-day management of clients, including scheduling, communications, and ensuring client needs are met promptly and professionally
• Serve as a point of contact for talent, brand partners, and industry professionals-communicating with discretion and professionalism
• Support the Talent Manager on all client-related tasks, including deal tracking, project management, and coordination with agents, publicists, legal, and brand teams
• Prepare and organize correspondence, presentations, meeting agendas, and reports
• Act as a liaison between the Talent Manager and both internal and external stakeholders
• Manage confidential and sensitive information with discretion
• Monitor and prioritize emails, calls, and requests to ensure timely responses and follow-ups
• Coordinate and track projects, deadlines, and deliverables
• Attend meetings, take detailed notes, and follow through on action items
• Assist with client onboarding, event planning, and other special projects as needed
• Maintain a strong understanding of the Talent Manager's client priorities and help manage time and workflow accordingly

Qualifications
• 1-3+ years of experience supporting a manager, agent, or executive in talent management, entertainment, media, or a related field
• Strong organizational and time management skills
• Ability to thrive in a fast-paced environment and adapt to shifting priorities
• Excellent written and verbal communication skills
• High level of discretion, integrity, and emotional intelligence
• Proficient in Microsoft Office Suite, Google Workspace, and project management tools
• A passion for the entertainment industry and familiarity with its terminology and key players is a plus
• A genuine interest in pursuing a future in talent management is strongly preferred-this role provides immersive exposure to client relations, strategy, and management operations

Key Attributes
• Proactive problem-solver with a ''no task is too small'' mindset
• Calm under pressure, adaptable, and solution-oriented
• Trustworthy, dependable, and committed to high standards of excellence
• Self-starter who anticipates needs and takes initiative