Assistant Office Manager
Confidential
Santa Monica, CAThis was removed by the employer on 3/15/2020 10:53:00 AM PST
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Full Time Job
Assistant Office Manager
West LA, CA US
Reports to our COO
This role ensures that our facilities are running smoothly, our kitchen is fully stocked, lunches are properly ordered in budget, and needs of the staff are taken care of in an efficient timely manner. You will work with outside vendors to leverage great working relationships that can improve our company's offerings and strategize with Culture to improve internal processes. Culture is everything to us. We are big on cultivating positivity, supporting others, fostering award-winning work, a solutions-oriented approach, and having fun. If that is a big priority to you as well then please read on!
REQUIRED
Provide support to operations, freelance teams as needed, and help maintain a high functioning facility
Work with Culture to establish lunch menus for the weeks ahead
Order lunches for the allotted headcount needed the next day
Restock orders that come in and help with any deliveries
Assist in hiring freelance PA's or office support when needed
Maintain an internal database of employee's birthdays and anniversaries for culture.
Help set up New Hire desks and help break down terminated employee desk setups.
Help monitor inventory for swag and work with Brand committee to ensure numbers & orders are accurate
Assist with day-to-day tasks and go on runs as needed, via your own transportation
Monitor your unique company email account to ensure nothing time-sensitive is missed
Help prep for visits, weekend events, and meetings
IDEAL
Very detail-oriented
Exceptional organizational skills
Computer savvy: Mac & Microsoft Office proficient
Great at multi-tasking
Previous office manager experience
Familiar with tools like Airtable, Ical, Microsoft Office, GSuite
Previous production company experience
PERKS
• 401K
• Medical /Vision/ Dental
• Critter Friendly
• Free Food
• Close to the Beach