Assistant, Head of Development & Production

Full Time Job
Established TV/Film production company seeks Assistant to support the Head of Development & Production in Los Angeles, CA.

Responsibilities

Specific responsibilities include, but are not limited to:

- Manage executive's calendar with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to reprioritize as appropriate
- Keep executive organized and ensure executive is fully prepared for meetings with required materials
- Process and submit business and travel expenses.
- Maintain and improve key information/ report files and tracking system
- Manage the flow of incoming and outgoing materials and requests, including determining the appropriate parties and level of response.
- Suggest and help prepare agendas, presentations, and materials for staff meetings and team events.
- Proactively coordinate annual operational planning process, business planning, and performance review cycles
- Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport.
- Assist with project management, including follow-up and reminders to appropriate participants.

Basic Qualifications

- 3-4 years of experience as an Assistant
- Experience with executive level calendar management
- Experience with domestic and/or international travel coordination
- Experience with Microsoft Office Products
- Exceptional organizational skills
- Strong written and oral communication skills
- Strong interpersonal skills
- Problem-solving skills
- Integrity and discretion in handling confidential information and in dealing with professionals inside and outside the company
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Microsoft Outlook is essential, as well as Microsoft Word, Excel, PowerPoint, and SharePoint
- US citizenship or permanent residency

Preferred Qualifications

- Bachelor's degree
- Ever-positive, get-it-done attitude is a must
- Aptitude to quickly learn organizational structure, objectives of the team, and the rhythm and requirements of various meetings and processes
- Strong penchant for organization and process improvement
- Strong work ethic
- Sound judgment and flexibility in balancing competing priorities
- Ability to take on increased responsibilities as the position advances
- Sense of humor is highly valued
- Ability to work in a highly ambiguous environment