AP / Bookkeeper (Production Accounting Support)

This is a Full Time Job

Responsibilities
* Process vendor invoices end-to-end: intake, coding, approvals, and payment scheduling
* Maintain AP aging weekly; prep payment runs and ensure approvals are documented
* Match invoices to POs/estimates when applicable; follow up on missing paperwork
* Set up vendors and maintain compliance files (W-9 collection, COIs, vendor documentation)
* Code transactions accurately by job, phase, and cost category; keep job cost data clean
* Reconcile bank/credit card activity weekly; flag anomalies, duplicates, or overpayments
* Support production paperwork workflows as needed (POs, deal memos, timecards, petty cash)
* Maintain clean filing across invoices, receipts, approvals, and job folders

Qualifications
* 3-7+ years AP/bookkeeping experience; project-based or production environment strongly preferred
* High accuracy and speed in a fast-paced, high-volume AP environment
* Strong spreadsheet skills; comfortable working inside accounting systems
* Clear communicator who follows up, closes loops, and protects process
* High integrity and discretion