EntertainmentCareers.Net
Administrative Assistant
Confidential
Santa Monica, CA
Uh oh, this posting was removed on 11/14/2022 2:06:00 PM PST
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Boutique Marketing & Promotions Agency in Santa Monica is looking for a highly motivated, organized and outgoing Administrative Assistant. The qualified candidate MUST be creative, have administrative support experience, and be able to juggle multiple projects at once while staying organized and self-motivated. Looking for a team player that is solution and results oriented. Looking for candidates near the Santa Monica, CA area.
Job Responsibilities:
• Assist President in email correspondence, dictation, calendar management, scheduling calls and meetings, filing, research and other various administrative tasks.
• Assist General Manager and other internal personnel/depts. with administrative tasks as needed
• Assist departments in drafting proposals, solicitation materials for client and partnership opportunities
• Clean up and organize contact database and add to MailChimp
• Occasionally assist management of the back-end logistics and fulfillment of sweepstakes promotions/campaigns
• Draft reports and handle miscellaneous projects for clients and departments as assigned
• Communicate regularly with high-level executives, clients, vendors and internal staff on a daily basis
• Updating Outlook Contacts and MailChimp contacts for newsletters and holiday cards
• Assist with developing and growing the company's social media presence across platforms
Required Qualifications:
• MINIMUM 1-2 years of administrative support experience
• Preferred 1-2 years of experience in marketing, promotions or entertainment related field
• Bachelor's degree Preferred
• Part-time, 25-30 hours a week, flexible schedule, possibly will turn into full-time
• Candidate must be computer literate and have knowledge and experience in Microsoft Outlook, Word, PowerPoint, and Excel
• Must be internet and research savvy
• Superb communication skills - written and verbal, as this position will requires interaction with both clients and partners
• Must have good copy writing, grammatical and editing skills
• Must be a creative thinker, fast learner, resourceful and think outside the box
• Position requires candidate to wear many hats so one must be excellent at multi-tasking and be detailed-oriented
• Work well in a fast-paced environment under tight deadlines and over-deliver for clients
• Know how to take the initiative, work independently and deliver in a timely manner without a lot of handholding
• Must have excellent interpersonal skills and the ability to handle miscellaneous projects as assigned
• Good at managing different personalities and maintain calm under pressure
• Ability to communicate effectively with internal staff and external clients, vendors, partners
• A candidate that can hit the ground running is a BIG plus
Perks of a flexible schedule and room for growth!
Please do not apply if you do not have the above experience!!
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Search for Administrative Assistant jobs in Santa Monica-CA
Boutique Marketing & Promotions Agency in Santa Monica is looking for a highly motivated, organized and outgoing Administrative Assistant. The qualified candidate MUST be creative, have administrative support experience, and be able to juggle multiple projects at once while staying organized and self-motivated. Looking for a team player that is solution and results oriented. Looking for candidates near the Santa Monica, CA area.
Job Responsibilities:
• Assist President in email correspondence, dictation, calendar management, scheduling calls and meetings, filing, research and other various administrative tasks.
• Assist General Manager and other internal personnel/depts. with administrative tasks as needed
• Assist departments in drafting proposals, solicitation materials for client and partnership opportunities
• Clean up and organize contact database and add to MailChimp
• Occasionally assist management of the back-end logistics and fulfillment of sweepstakes promotions/campaigns
• Draft reports and handle miscellaneous projects for clients and departments as assigned
• Communicate regularly with high-level executives, clients, vendors and internal staff on a daily basis
• Updating Outlook Contacts and MailChimp contacts for newsletters and holiday cards
• Assist with developing and growing the company's social media presence across platforms
Required Qualifications:
• MINIMUM 1-2 years of administrative support experience
• Preferred 1-2 years of experience in marketing, promotions or entertainment related field
• Bachelor's degree Preferred
• Part-time, 25-30 hours a week, flexible schedule, possibly will turn into full-time
• Candidate must be computer literate and have knowledge and experience in Microsoft Outlook, Word, PowerPoint, and Excel
• Must be internet and research savvy
• Superb communication skills - written and verbal, as this position will requires interaction with both clients and partners
• Must have good copy writing, grammatical and editing skills
• Must be a creative thinker, fast learner, resourceful and think outside the box
• Position requires candidate to wear many hats so one must be excellent at multi-tasking and be detailed-oriented
• Work well in a fast-paced environment under tight deadlines and over-deliver for clients
• Know how to take the initiative, work independently and deliver in a timely manner without a lot of handholding
• Must have excellent interpersonal skills and the ability to handle miscellaneous projects as assigned
• Good at managing different personalities and maintain calm under pressure
• Ability to communicate effectively with internal staff and external clients, vendors, partners
• A candidate that can hit the ground running is a BIG plus
Perks of a flexible schedule and room for growth!
Please do not apply if you do not have the above experience!!
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