Administrative Assistant - Client Accounting

This is a Full Time Job

Major talent agency with offices in Los Angeles and New York is seeking an Administrative Assistant to join our client accounting department in the LA office. In this role, candidates will learn how a talent agency works from the inside, as well as how actors are paid for various types of work (films/TV, commercials, voice-over, digital and literary).

This is an assistant role with opportunity for advancement and growth within the client accounting department. We are looking for candidates who are interested in pursuing a long-term role in entertainment finance or business affairs.

Responsibilities include:
-- Screening calls for the department as needed
-- Preparing payment mailing, bank deposits and financial reports daily
-- Assisting the department with AR/payment reconciliations
-- Assisting the department with payment inquiries/follow-ups
-- Filing pertinent documents and paperwork for the department
-- Raising and sending invoices for client payments as needed
-- Sorting, scanning and logging client checks
-- Assisting with overall operations and research for ad-hoc projects for the department and agency

Must be detail-oriented, be able to multi-task, and work in a fast-paced and autonomous environment.

Experience with accounting/business affairs for an entertainment company (studio, agency, union, production company, payroll, etc.) strongly preferred, but not mandatory.

Qualifications:
BA/BS in Business Administration (a concentration in Accounting, Finance or Management preferred but not required)
Proficiency in MS Word/Excel/Outlook and 10-key
Comfortable handling phone calls
Multi-tasking & prioritizing urgent issues effectively
Discretion is essential
Ability to work quickly and efficiently while maintaining strict attention to detail