Production Accounting Assistant

This is a Full Time Job

Top commercial production company in Los Angeles seeks additional Accounting Assistant in the Accounting division.

Candidate must be based in Los Angeles and must have accounting experience.

Duties:

PRODUCTION SUPPORT

PRODUCTION START UP/FULL AWARD - Open Jobs in Caps+, Generate digital POs, Assign job Credit card and Start up notes.
PRODUCTION CALL - Support Head of Production and Production Coordinator in start up call with all new teams on all Jobs. Explain Accounting processes with special detail on job specifics.
FREELANCE PAYROLL - Initiate CapsPay users for new Jobs. Review & Submit Production payroll batches to payroll service. Approve all audits for final release of payroll.
A/P CHECKS or WIRES - Process all payment requests via Caps+ as needed for Jobs. Collect all necessary paperwork (PO, Invoice & W-9) Initiate bank wires, to be completed by Controller. Provide payment details to production for wrap.
PETTY CASH - Process PC requests for Jobs. Review all envelopes and receipts at wrap to confirm accuracy. Post all deposits/returned cash in Caps+.
SOFT COSTS & BILLBACKS - Generate Soft Costs invoice to productions for any Promo/Swag items. Log any costs generated on Jobs for potential Director billbacks to be recouped.
WRAP - Breakdown finalized Job wrap. Enter and Post all outstanding A/P as needed per invoices and terms. Special attention to any outstanding items pending final costs or back up. Post any location checks issued during production. Confirm all paid POs match final wrap. Breakdown back up for Credit Card reconciliation for Statement closing.
FOLLOW UP - Keep log of all outstanding POs to be processed on wrapped shoots. Collect any outstanding deposits pending to close passed jobs.
JOB COST REPORTS FOR PROFIT SHARE - Upon completion of payments (AP, CC & Payroll) Generate job cost report for Controller to review and calculate Director profit share.

CREDIT CARDS

MANAGE MULTIPLE CREDIT CARDS (AMEX & VISA) - Maintain CC balances, Collect CC logs from Production, Monitor all cc charges daily for potential fraud.
RECONCILE - Collect proper back up (receipts/POs) for all overhead & production expenses, Code each CC charge in CAPS+, Resolve for any discrepancies.
TROUBLESHOOTING - Incase of Fraud Alerts or other. Contact CC company as needed to resolve any issues to maintain company account in good standing.

OFFICE PETTY CASH

MANAGE IN HOUSE CASH - Maintain internal ledger of all cash advances for office expenses. Collect and keep original receipts. Reconcile in CAPS+ at the end of quarter or as needed to maintain in house balance.

OPERATING EXPENSES

FREELANCE / OFFICE PAYROLL - Weekly collection of all approved timecards for freelance staff such as EP, Bidders, Overtime staff. Submit to Caps Payroll for processing and approve all audits for timely payment.
MONTHLY - Maintain schedule for monthly items such as rent, building utilities, routine maintenance and repairs
DGA - Maintain monthly schedule of fringes to be paid on all Jobs for the month. Create A/P entry to be paid via bank wire
PHBP - Maintain monthly schedule for payments to phbp for staff insurance. Create A/P entry to be paid via bank wire
ADMIN - Maintain accounting office supplies as needed. I.E. Check stock, printer supplies, envelopes, stamps, storage bins, folders, labels etc.

QUARTER / YEAR END PROCESSES

GENERAL LEDGER ACCOUNTS - Maintain proper coding for all corporate expenses. Assist Controller with ledger account back up for quarter closings.
GENERATE 1099-MISC & 1099-NEC - Review 1099 vendor history, Distribute 1099 forms, and Resolve for any discrepancies. Generate forms to mail by the due date.
ACCOUNTING ARCHIVE - Organize & Archive AP files at year end. Maintain Accounting storage and filing systems.

Experience:
• Bachelor's degree in Accounting or related field preferred
• Proven experience in accounting in the commercial production or entertainment industry
• Strong knowledge of accounting principles and practices
• Proficient in using accounting software and MS Office applications (Excel, Word)
• Excellent attention to detail and accuracy in data entry
• Strong analytical and problem-solving skills
• Ability to work independently and meet deadlines
• Excellent communication skills, both verbal and written

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.