Accounting & Ops Assistant

This is a Part Time Job

DESCRIPTION:

Zuri Agency seeks a qualified operations assistant to handle accounting-related duties and some back-end clerical responsibilities. (This will be a remote position but prefer someone in the NY area).

The assistant will help oversee accounts receivable activities, including invoicing, monitoring outstanding balances, and managing collections. This role is essential in ensuring our New York office maintains positive client relationships while upholding strong financial practices. Previous experience in talent payment or entertainment finance is a plus, but we are open to training candidates with a solid foundation in AR or accounting.

Key Responsibilities:
• Accounts Receivable Management:
Generate, issue, and track client invoices, ensuring timely and accurate billing.
• Collections:
Proactively monitor outstanding balances, follow up on overdue payments, and collaborate with clients and talent to resolve payment issues.
• Payment Inquiries:
Serve as the main point of contact for payment-related inquiries from clients, talent, and vendors. Provide clear communication on payment statuses and resolve discrepancies.
• Reconciliation:
Assist with monthly and quarterly reconciliations, ensuring all accounts receivable transactions are accurately recorded and any discrepancies are addressed promptly.
• Documentation & Reporting:
Maintain up-to-date records of all AR transactions, produce regular reports on accounts status, and assist with month-end close processes as needed.
• Collaboration:
Work closely with the New York and LA accounting HQ to ensure consistent financial reporting and support cross-functional operations.
• Onboarding:
You will help onboard new talent into our various databases and be in charge of upkeeping contracts, payroll docs, etc.

Additional Comments:
We are looking for a highly organized and detail-oriented AR Specialist to manage client invoicing, collections, and payment inquiries, helping to keep our agency's financial operations smooth and efficient. If you have strong expertise in accounts receivable and are eager to apply your skills in the entertainment industry, we'd love to hear from you!