Executive / Personal Assistant
Confidential Via Staffing FirmLos Angeles, CA
Full Time Job
We are a staffing agency looking for an Executive / Personal Assistant for our client. This position is located on the westside of Los Angeles and is an in-person role. All candidates must be local to Los Angeles and have prior experience as an Executive / Personal Assistant working out of a home office. Must have stable work history and again previous experience working out of a home office.
Duties include, but are not limited to:
Managing calendar, including scheduling meetings
Create and maintain inventory databases and spreadsheets
Track and respond to phone and email correspondence
Maintain contact sheets
Work with Estate manager and other staff members coordinating projects, gathering and events
Booking / coordinating travel with travel agent: cars, flights, hotels, and other related travel services such as greeters etc.
General office and administrative duties including electronic and physical filing
Working and coordinating with contractors and other household staff
Shopping including gift buying both professional and personal
Processing / tracking returns
Help audit and maintain records of bills, credit cards and other invoices
Special projects and other duties as needed
Requirements and Skills:
Bachelors degree is preferred
A minimum of 3 to 5 years experience working out of a home office setting
Experience working with HNWI and entertainment individuals
MUST be MAC proficient: Google and MS Office: Word, Excel PowerPoint and Outlook
Excellent verbal and written communication skills.
Proactive and anticipates needs
Highly organized and detail oriented
Professional and able to hold confidentiality
Must be polished and able to interact with a variety of personal and professional contacts
Able to build and maintain strong business relationships with vendors, partners and other colleagues
Drivers license, car insurance and reliable car
Must have impeccable personal and professional references
Able to work evenings, weekends, and holidays as needed
$80,000- $110,000 per year DOE + Paid OT + Great benefits
We are a staffing agency posting for our client who wishes to remain confidential.
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