Executive/Personal Assistant

Full Time Job
Home based EA PA for Entertainment Family

EA/PA at Residential Office - West Los Angeles
Up to 90K DOE plus benefits, medical dental 401K, paid vacation & sick
Historically there have been performance bonuses but with Covid and the certain world, we are not sure. Immediate Need!
M-F, 9am-5pm but must be flexible working outside of that window occasionally

Qualities we are looking for:
Career Assistant with Minimum of 5-10 years of experience as Personal Assistant. (House Management experience a bonus.)
Only candidates with consistently LONG tenures will be considered.
Discreet, flexible, warm, and polished.
Due to the nature of this role, impeccable references and background checks are required. Written references from past/current EMPLOYERS essential. No fellow-employee character references; only verified employer references please. Contact details for all references MUST BE PROVIDED FOR SECONDARY VERIFICATION.
Must have superior communication skills and must be incredibly resourceful. Must be well-versed in Microsoft Office and tech savvy especially with regard to Apple products and smart home systems. Looking for a true career assistant who is incredibly detail-oriented, can work in a fast-paced environment and have a can-do, upbeat attitude.

Job Description:
Staff management (timesheets/vacation requests/task management and distributing

HR docs)

Reconciling credit card statements for personal and business credit cards (tracking receipts and submitting to CFO)

Pet playgroup/training/grooming appointments and vet checkups

Reporting to CFO regarding staff/maintenance and all vendor bills

Co-ordinating family and guest stays at the house including ground transportation/ rental cars

Subscription management of digital devices and print media

Co-ordinating East Coast travel and stays with relevant on-site house staff

Coordinating intimate dinners/ events at the house including chefs/ waitstaff/ valet/ menus/florals/invitations/ guestlist management

Answering phones and daytime guest arrivals at residence

Interior design projects (coordination)

Art installations/ storage inventory management

Coordinating probable house move in near future. (Private House Showings with Realtors/Movers/Storage/Art de-install, etc.)

Archival storage management (Main House and Gate House)

Sorting and distributing mail and packages and all shipments to and from residence.

Managing all on-site emergency and safety protocols

When principals are out of town, house-sitting the property

Car Maintenance (Booking maintenance services/permits/autobody repairs)

Calendar Management including scheduling personal appointments and liaising with counterpart principal assistant re: events/personal/business/family/ friends

Errands including tailors/jewelry repairs/ beauty supply shopping

Liaising with Doctors re: appointments and medications

Gift buying/wrapping including Christmas and Gift Room inventory management

Coordinating travel and ground logistics.

Clothing consignment sales and inventory management

Social Media Posting and liaising with consultant regarding PR website

Contact database management (Outlook and Filemaker)

In-person tech assistance for principals

Updating medical lists with house staff and coordinating medical equipment supplies

for travel and off-site stays

Printing off scripts/paper assets and daily calendars