Executive Assistant

Full Time Job
Assistant sought for the Chief Administrative Officer for our client, a top talent agency in the entertainment industry. The Assistant should be proactive and detail oriented. This role manages the office for a busy C-suite executive and lawyer. The candidate must be comfortable working with individuals in a variety of roles both within and outside of a talent agency.

Responsibilities

• Handle high-volume calendar and schedule
• Liaise with multiple external legal counsels on active litigation cases, subpoenas and contracts
• E-file high volume of documents and send documents for e-sign as requested
• Access and run reports on legal database and other corporate databases
• Organize and update hard copy files, ensuring all relevant documents are within reach
• Organize and maintain high-volume calendars
• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner
• Provide in office coordination for large meetings, lunches and team meetings
• Coordinate heavy and complex travel including all associated logistics
• Assist with creating presentation materials and resources
• Complete monthly expense reports and other administrative tasks
• Plan and coordinate various team events
• Contribute to initiatives and projects in addition to your core role

Qualifications

• BA/BS from an accredited 4-year University or College preferred
• English major or other major where extensive writing is preferred
• 7 years of relevant administrative assistant experience
• Prior agency experience is a plus, but not required
• Legal experience not required, entertainment experience preferred
• Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional

This role will be based onsite in Los Angeles and pays $50-$55 per hour. If interested, please submit resumes Remote candidates will NOT be considered.