Executive Assistant to Partner

This is a Full Time Job

Seeking highly organized experienced Executive Assistant to provide full administrative support to busy Partner at A-list Talent Management firm located in Beverly Hills. Manager plays significant role in advancing the careers of busy, prominent working actors. 1 year minimum experience at either an Agency or Management firm.

RESPONSIBILITIES INCLUDE:
• Serve as interface to A List clients, producers and studios
• Administer day-to-day operations on busy and demanding desk and coordinate workflow of daily activities
• Prioritize competing needs, handle matters expeditiously, proactively, and with strong follow-through
• Manage mail, messages, correspondence, and maintain files
• Proactively manage and optimize Manager's time, travel, and meeting attendance.
• Maintain and manage calendar, schedule, and coordinate appointments and facilitate meeting arrangements
• Establish and maintain effective communication with staff members in all departments.
• Organize, Coordinate, and collect data for reports and presentations
• Establish and maintain good communication with key contacts and clients
• Receive, open and screen incoming correspondence and emails
• Maintain confidentiality and high personal integrity in performing tasks that involve sensitive information.

QUALIFICATIONS:
• MUST know the names and players
• Excellent time management skills and ability to prioritize work
• Strong attention to detail and resourceful problem-solving skills
• Excellent interpersonal, written and verbal communication skills
• Strong organizational skills with ability to multi-task in demanding, fast paced environment
• Strong computer skills in MS Office
• Ability to maintain confidentiality
• Read scripts and provide coverage

QUALIFICATIONS:
• BA degree preferred
• AT LEAST 1 year of experience at an Agency or Management firm- REQUIRED

Please do not submit your resume unless you meet the qualifications listed above.