Assistant to C Level Executive

This is a Full Time Job

Note: WE WILL ONLY CONSIDER CANDIDATES ALREADY LOCATED IN THE GREATER LOS ANGELES AREA.

Description:
We are a staffing agency seeking an Assistant on behalf of a senior executive located on the Westside of Los Angeles.
We are seeking someone who has a minimum of 5 years' experience as an assistant for an entertainment executive.

Duties include, but are not limited to:
• Answering heavy phones, keeping phone logs, rolling calls, heavy scheduling
• Managing and answering emails
• Expense Reports / credit card reconciliations
• Full administrative support
• Managing calendar, including scheduling meetings
• Track phone and email correspondence
• Assisting with coordination of projects and events
• Booking travel and preparing detailed itineraries, including preparing travel authorizations
• Special projects as needed

Skills and Requirements:
• Bachelor's Degree required
• Must have minimum of 5 years' experience as an assistant for a top entertainment executive
• Thick skinned
• Heavy rolling of calls
• Able to interact with all levels of the organization as well as outside parties such as attorneys and business managers
• PC/Mac savvy; MS Word, Excel, PowerPoint, and Outlook
• Must be Proactive and highly discreet with sensitive information
• Must be poised, detailed, and have great written / verbal communication skills
• Must be detail oriented with excellent organizational skills