Office Support Assistant
Colorado Rockies Baseball Club
Denver, COThis was removed by the employer on 7/27/2021 4:23:00 PM PST
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Part Time Job
Provide clerical support for Front Office employees.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Answer and direct incoming phone lines
• Greet and direct visitors
• Process outgoing clubhouse & front office shipments – overnight, 2-day and ground
• Log all incoming shipments to the clubhouse into the MLB approved database
• Maintain the shipments database and prepare a monthly report for VP of Ballpark Ops
• Log outgoing clubhouse calls during the season
• Process work orders
• Schedule conference rooms in our company wide scheduling program
• Input data for Administration tracking charges
• Maintain administrative expenses database
• Reconcile invoices and prepare check requests for Administration expenses – flowers, FedEx, UPS, courier service
• Check general voicemail and route calls to correct people daily
• Take messages for home and visiting clubhouses
• Maintain file holder for outgoing items to clients, customers, etc.
• Compile and update information notebooks for other staff working at the desk
• Maintain and log visitor badges
• Update and maintain department mailbox labels in mailroom
OTHER DUTIES/RESPONSIBILITIES:
• Escort visitors when needed
• Water plants in main reception area that are not maintained by plant company
• Keep handout materials (schedules, brochures, maps, Rockies Rookies, etc) updated and posted in the lobby
• Assist other departments with special projects as needed
Qualifications
& Experience:
• High school diploma or GED required
• Minimum one year of receptionist and/or customer service experience required
• Customer services skills required
• Administrative/Office support skills required
• Moderate computer skills required – Proficient skills preferred
• Consistent, punctual and regular attendance
• Professional image and demeanor
• Strong ability to work well with co-workers and supervisors in a team environment
Salary Range: $14.77 per hour. This is a part-time position not eligible for all company benefits.