Executive Assistant

This is a Full Time Job

Reporting to the President and EVP/General Manager of Codeblack Films (CBF), the Executive Assistant will be responsible for providing complete administrative support to CBF's President and EVP/General Manager which includes but is not limited to: answering phones, coordinating internal and external meetings and conference calls, maintaining daily calendars and contacts, processing expense reports, maintaining files, coordinating and booking travel, conducting market research, preparing presentations, generating purchase orders, processing invoices, ensuring that the department supplies are fully stocked at all times and managing the flow of information / communication between the executives and other internal Lionsgate departments. The Executive Assistant may also be required to train and supervise lower-level administrative staff and interns.

This position requires keen attention to detail, strong, organizational skills, problem-solving skills, excellent written and verbal communication skills and the ability to work in a fast-paced environment while managing multiple tasks & maintaining focus and a professional attitude. The Executive Assistant must be assertive and professional, and have 2-3 years of experience supporting a busy executive.

Core Responsibilities will include, but may not be limited to the following:
• Update, manage and organize executives' calendar, appointments and contacts; Interact with internal and external executives and assistants to coordinate required meetings and conference calls.
• Plan, coordinate and ensure that the executives' schedules are followed and respected; keep executives organized, on time and on track.
• Interface with Lionsgate accounting to ensure that department and project invoices are managed, submitted and processed in a timely fashion.
• Create and track Manual and SAP purchase orders.
• Liaise with the Lionsgate finance team to create Title DX numbers for CBF titles.
• Manage and facilitate the flow of information through the executive's office and the company and keep other key executives in the company apprised of important dates, opportunities and events.
• Ensure that the executives' bios are kept updated along with updates for IMDB and Wikipedia.
• Prepare correspondence, reports, and presentations, and manage a variety of projects on a daily basis.
• Work with sensitive and proprietary information with discretion and confidentiality.
• Gather and/or conduct industry and market research and prepare weekly reports when requested.
• Take minutes during monitored calls and meetings that you are in attendance or participate in.
• Take minutes in CBF marketing meetings, identify ''action items'' and corresponding ''responsible parties'' and circulate action item check list to team post meeting; act as the action item monitor for marketing activation.
• Prepare expense reports and reimbursements forms for executives.
• Develop and maintain an internal database of high-level industry and talent contacts.
• Maintain file of all press materials (company bio, press release, project overview etc…); and maintain a file of all press releases and pick-ups.

Qualifications/Requirements:
• BA/BS degree required; advanced business degree preferred.
• 3-5 years of experience working in the entertainment industry.
• High level of organization, detail orientation and ability to time-manage across multiple deadlines.
• Highly collaborative, resourceful, curious with excellent project management and problem solving skills; great calm and a good sense of humor is a plus.
• Very strong communication skills, with the ability to work in an ambiguous fast-paced environment with proven experience working on complex, large-scale, time-critical projects.
• Strong cross-functional experience with the ability to manage multiple projects on various levels with differing and converging timelines.
• Excellent computer skills including: proficiency in Word, Excel, Outlook, Google and PowerPoint.
• Must have deep knowledge of social media and technology and understand the following social media platforms: YouTube, Facebook, Twitter, LinkedIn, Pinterest and Instagram.
• Must be able to type 50 wpm.