Executive Assistant in Corporate Communications

This is a Full Time Job

DESCRIPTION:

The Executive Assistant will provide a full range of administrative support to the Head of Global Communications and other CNN Executives within the Communications department including, but not limited to:
• Arrange travel
• Maintain Outlook calendar
• Schedule meetings
• Prepare expense reports
• Maintain office supplies
• Guest greeting
• Event/large meeting staffing
• Process expenses

This individual will also provide in-office support to the office of the Chairman and CEO, working with the CEO's Chief of Staff directly as needed. The role is also intended to support the full global communications team with organizational support around speaking engagements, events, and communications work to introduce the individual to the communications field and all aspects within it.

This individual must be pro-active and able to prioritize while managing a demanding, ever-changing calendar for the Executives. This individual must be able to effectively coordinate the Executive's schedule and all other necessary parties to ensure meetings and presentations are executed seamlessly. Attention to detail is key to this role and must be flexible to handle requests off hours. Candidate must be able to work with execs and high-profile talent with ease.

Your Role Accountabilities...
• Client Support - 40%
Provides a full range of administrative support to the executives. This individual must be pro-active and able to prioritize while managing a demanding, ever-changing calendar for the Executive(s). Maintain Outlook calendar and schedule meetings for the executives. This individual must be able to effectively coordinate the Executive's schedule and all other necessary parties to ensure meetings and presentations are executed seamlessly. A strong attention to detail is required.
• Support to the Chairman and CEO – 30%
Provide in-office support to the office of the Chairman and CEO, working with the Chief of Staff of the Chairman and the Chairman himself as needed.
• Provide Support to CNN's Global Communications Team– 15%
Work with members of the global communications department to assist with organizational support around executive and talent appearances, speaking engagements, approval processes, and planning.
• Arrange Travel and Manage Expenses– 15%
Arrange travel for executives while adhering to the corporate expense and travel policies. Individual must be proactive and able to prioritize while juggling ever-changing needs and a demanding production environment. Submit expenses in Concur for executive clients in a timely manner.
• Ad-hoc Projects –
May be assigned ad-hoc projects or duties to support the executives or CNN location as needed, including staffing CNN's events.

Your Qualifications & Experience…
• Bachelor's degree is preferred. 3+ years' experience supporting a senior level/executive preferred. Experience in media, news, PR/communications, digital, politics, and/or entertainment industry preferred.
• Must be MS Office proficient: Excel, Word, PowerPoint.
• Strong attention to detail is required. Communication is key in this role. Excellent verbal and written communication skills are required. Requires a high level of confidentiality, diplomacy, and discretion.
• You should be extremely organized and work efficiently in a very fast-paced environment. You should have an ability to prioritize your work so you can handle many projects simultaneously under tight deadlines.
• You should have excellent problem-solving skills. The ability to work independently as well as collaborate with the team. Be flexible, dependable, and results-oriented. Must possess excellent customer service skills.
• Must be willing to be on-call off hours, reachable by mobile phone.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

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