Executive Assistant

This is a Full Time Job

DESCRIPTION:
CNBC is seeking an Executive Assistant to support the Editor-in Chief and SVP & CMO. This role serves as a key liaison between the executive's office and internal VERSANT departments, as well as external partners. The ideal candidate will be highly organized, discreet, and capable of managing a wide range of administrative and executive support tasks in a dynamic, fast-paced environment.

Responsibilities:
• Provide support, organize, manage daily workflow, appointments, contacts, correspondence, incoming and returning phone call lists and assist with daily priorities while maintaining constant open communication.
• Anticipate all needs and conflicts and work with Editor-in Chief and SVP & CMO to resolve.
• Protect confidential information and material while interacting with executives, talent, agents, and business associates of all levels internally and externally.
• Extensive calendar management while coordinating detailed logistics.
• Arrange all domestic and international travel.
• Corporate and personal event planning and coordination – making reservations and able to get reservations in tough venues.
• Preparation and submittal of all expense reporting.
• Approval/processing of all expense reports and purchasing card for direct reports and on-air talent.
• Car service reservations.
• Organize and order business cards for all in Editorial and Marketing.
• Organize, maintain and proactively plan and order food for early morning show staff on a weekly and monthly basis.
• Transportation for visitors and guests when necessary.
• Organize meetings, order food, order drinks, reserve conference rooms, etc.
• Organize and prepare all aspects for off the record meetings with CEOs of major companies.
• Help resolve all facility challenges and act as liaison with facilities to find a resolution.
• Work with HR, IT, telecom, facilities and any other O&T department on all aspects for a smooth transition for new hires for business news and Marketing.

What we’ll offer:
• Sweat it out -- Free onsite fitness center with state-of-the-art equipment and group classes.
• Eat up -- Gourmet cafeteria with daily specials, plus soup and salad bars.
• Extras -- Dry cleaning.

Don’t have a car? No problem! We offer free shuttle transportation to and from multiple locations in Manhattan, Brooklyn, Hoboken and Jersey City. We’re a global company that values our employee’s individual experiences and wellbeing.

We know that we’re smarter, more dynamic and better together. That’s why we offer benefits and perks to meet your unique needs. Read more about them on our careers site here. We invite you to seek the excitement, challenges and opportunities that make working at CNBC so rewarding.

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Hourly Rate: $38.46- $49.45

Qualifications:
• Bachelor’s degree or relevant work experience.
• 3 years' experience in executive-level administrative support.
• Proficiency in Microsoft Office Suite and familiarity with social media platforms.
• Strong communication and interpersonal skills, with the ability to interact effectively at all levels of the organization.
• Proven ability to handle confidential information with the utmost professionalism.
• Self-starter with excellent organizational skills and a strong attention to detail.
• Exceptional time management skills; able to balance multiple projects in a high-pressure, deadline-driven environment.
• Willingness to work flexible hours, including evenings, weekends, or overtime as needed – especially during breaking news events.

Preferred Qualifications:
• Experience in a fast-paced media or production environment.
• Strong sense of discretion and professionalism when handling sensitive information.