Executive Assistant, President Business Operations

This is a Full Time Job

JOB TITLE: Executive Assistant, President of Business Operations

DEPARTMENT: Business Operations

REPORTS TO: President, Business Operations

FLSA STATUS: Exempt

ROLE

This position is responsible for providing organizational and administrative support to the President of Business Operations. This role also provides scheduling, organization, and coordination of meetings and events pursuant to internal and external business relationships.

RESPONSIBILITIES:
• Provide organizational and administrative support to President of Business Operations, including correspondence, phone screening, filing, corporate organization, travel arrangements, expense tracking and processing, ticket orders and maintaining calendars
• Coordinate, schedule and support events, meetings, entertainment activities, and logistics – including scheduling appropriate facilities – for various meetings across all campus entities
• Act as day-of-event point of contact for meetings to ensure seamless execution/delivery of objectives and as day-of-game liaison for ballpark visits
• Establish strong working relationships with executive leadership, ownership and associates throughout the organization
• Manage various ticket allotments (season tickets, suite, concert, Opening Day and postseason) on behalf of the President of Business Operations
• Coordinate speaking engagements and create any necessary presentation materials
• In partnership with Cubs Charities, coordinate and fulfill charity donation packages on behalf of the President of Business Operations
• Support, collaborate on and/or lead cross-functional initiatives and projects
• Assist in the transactional management of budgeting and expense monitoring as needed
• Assist other members of the senior executive leadership team as needed
• Assist with personal scheduling and travel as needed

REQUIRED QUALIFICATIONS:
• A four-year undergraduate degree from an accredited university or college
• 5 years experience supporting the most senior executive(s) in an organization
• Demonstrated interpersonal and team building skills among all organizational levels
• Demonstrated fluency on Microsoft Word, Outlook, Excel and Power Point
• Demonstrated communication and writing skills
• Demonstrated ability to work in an organized manner and manage time efficiently and effectively
• Demonstrated ability to maintain confidentiality
• Ability to work non-standard hours, including nights, weekends, game days and occasional travel for annual meetings at Spring Training and postseason

PREFERRED QUALIFICATIONS:
• Prior experience working in the sports industry
• Problem solving and on-the-spot troubleshooting expertise
• Poise and professional presence