Administrative Assistant

This is a Full Time Job

Administrative Assistant, CBS Pittsburgh (KDKA)

KDKA-TV is seeking an administrative assistant who brings organization and creativity to our team. This onsite position will play a pivotal role as liaison between departments.

Responsibilities:

• Manage Outlook Calendar, schedule meetings, maintain incoming and outgoing correspondence, handle overlapping meetings, events, and conflicts
• Coordinate catering, printouts, decks or anything needed for meetings or events
• Coordinate and maintain travel itineraries and expenses, books travel
• Process expense reports and perform invoicing for a variety of different areas
• Assist with internal communications (agenda reports, maintain department lists, newsletters, build and create decks, etc)
• Maintain postage account, mail/packages
• Assist and work with other departments and key contacts as needed
• Assist and coordinate station events and community initiatives including job fairs
• Pulls daily pacing report and prepares summary excel spreadsheet
• Orders and monitors office supplies and other gifts and supplies as needed
• Prepares purchase requisitions, follow up on vendor onboard status, preps and codes documents for payment
• Maintains supply rooms and merchandise
• Maintains stations contests files and updates prize winner eligibility
• Front desk duties as assigned including screening and forwarding calls to appropriate department personnel; screen and escort visitors

Basic Qualifications:

• Excellent organizational skills and detailed oriented
• 3 years of experience in related area
• Strong written and verbal communication skills
• Proficient with software including Outlook, Word, Excel, PowerPoint, Sharepoint
• Ability to multitask and adapt in a fast paced environment
• Ability to maintain confidentiality regarding issues or information received
• Energetic, friendly, self-starting, positive
• Onsite position

CBS News and Stations, brings together the power of CBS News, 28 owned television stations in 17 major U.S. markets, the CBS News Streaming Network, CBS News Streaming local platforms, local websites and cbsnews.com, under one umbrella. CBS News and Stations is home to the nation's #1 news program 60 MINUTES, the CBS News Streaming Network, the first 24/7 digital streaming news network, the award-winning broadcasts CBS MORNINGS, CBS SATURDAY MORNING, the CBS EVENING NEWS WITH NORAH O'DONNELL, CBS SUNDAY MORNING, CBS WEEKEND EVENING NEWS, 48 HOURS and FACE THE NATION WITH MARGARET BRENNAN. CBS News and Stations provides news and information for the CBS Television Network, CBSNews.com, CBS News Radio and podcasts, Paramount , all digital platforms, and the CBS News Streaming Network, the premier 24/7 anchored streaming news service that is available free to everyone with access to the internet. The CBS News Streaming Network is the destination for breaking news, live events, original reporting and storytelling, and programs from CBS News and Stations' top anchors and correspondents working locally, nationally and around the globe. CBS News' streaming services, across national and local, amassed more than 1.01 billion streams in 2021. Launched in November 2014 as CBSN, the CBS News Streaming Network is available on 30 digital platforms and apps, as well as CBSNews.com and Paramount . The service is available live in 91 countries. CBS News and Stations is dedicated to providing the highest quality journalism under standards it pioneered and continues to set in today's digital age. CBS News earns more prestigious journalism awards than any other broadcast news division.





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