Administrative Assistant, Broadcast Engineering
CBS News
Philadelphia, PAThis was removed by the employer on 7/11/2022 2:08:00 PM PST
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Full Time Job
CBS News and Stations, brings together the power of CBS News, 28 owned television stations in 17 major U.S. markets, the CBS News Streaming Network, CBS News Streaming local platforms, local websites and cbsnews.com, under one umbrella. CBS News and Stations is home to the nation's #1 news program 60 MINUTES, the CBS News Streaming Network, the first 24/7 digital streaming news network, the award-winning broadcasts CBS MORNINGS, CBS SATURDAY MORNING, the CBS EVENING NEWS WITH NORAH O'DONNELL, CBS SUNDAY MORNING, CBS WEEKEND EVENING NEWS, 48 HOURS and FACE THE NATION WITH MARGARET BRENNAN. CBS News and Stations provides news and information for the CBS Television Network, CBSNews.com, CBS News Radio and podcasts, Paramount , all digital platforms, and the CBS News Streaming Network, the premier 24/7 anchored streaming news service that is available free to everyone with access to the internet. The CBS News Streaming Network is the destination for breaking news, live events, original reporting and storytelling, and programs from CBS News and Stations' top anchors and correspondents working locally, nationally and around the globe. CBS News' streaming services, across national and local, amassed more than 1.01 billion streams in 2021. Launched in November 2014 as CBSN, the CBS News Streaming Network is available on 30 digital platforms and apps, as well as CBSNews.com and Paramount . The service is available live in 91 countries. CBS News and Stations is dedicated to providing the highest quality journalism under standards it pioneered and continues to set in today's digital age. CBS News earns more prestigious journalism awards than any other broadcast news division.
The function of this position is to provide general office services to engineering and all departments, handling purchase order invoicing reconciliation, as well as dependable office admin support in a fast-paced environment. This is a hands-on position requiring proficiency using a PC, with MS Office applications. Some ability to move and lift items is required as is driving a car for pickups and deliveries. Individuals interested in applying should be motivated, energetic, professional, and courteous.
Responsibilities:
• Reconcile daily Invoices against purchase orders for all departments.
• Perform office services and admin function for operations group and overall station.
• Maintain office supply and excel inventory spreadsheets, replenish multiple office supply areas and mailroom. Acquire competitive pricing as needed.
• Checks in all deliveries for completeness, damage, accurate routing, quantity, and quality.
• Order supplies by creating purchase orders for vendor services.
• Pick up P.O. Box mail, sort and distribute to appropriate departments and collect outgoing mail.
• Apply appropriate postage on outgoing mail using an automated postage machine, deliver mail to postal pickup station.
• Loading dock point person for coordinating incoming shipments / facilitate deliver incoming shipments to appropriate departments.
• Replenish postage meter and record daily postage usage.
• Process outgoing UPS overnight and ground packages using vendor supplied software.
• Perform minor maintenance to copiers such as paper jams, toner replacements, and staples cartridge placements. Report copier usage meter readings to copier company.
• Replenish copy paper supply at copiers, printers, and fax machines daily, order paper.
• Maintain record of office copiers and schedule maintenance as required.
• Supervise activities of vendors providing services to the station. Cleaning service, copiers, and vending machines vendors.
• Maintain retention records archive log as well as shipping and retrieval of permanent company records as needed.
• Assembling and moving furniture with assistance as needed.
• Responsible for various special projects and other duties as assigned by management.
• Keep work areas organized and ready for use.
Work Schedule: 40 hours/week, onsite 5 days/week
Qualifications:
• Proficiency with Microsoft Office applications, excel, power point, word, email
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Mailroom experience a plus, facilities office support desirable.
• Accept shipping deliveries daily on loading dock.
• Have knowledge of how to reconcile invoices, communicating with vendors and departments insuring accounts payable can pay invoices.
• Effective verbal and written communication skills.
• Accurate and good with details.
• High school education or GED equivalent, College degree preferred or in process.
• Current valid drivers' license.
• Must be able to lift and move heavy boxes with cart (30-40 lbs.)
• Positive attitude and proactive approach with customer service.