Executive Assistant
Confidential Via Staffing Firm
Culver City, CAThis was removed by the employer on 6/30/2021 8:45:00 AM PST
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Full Time Job
We are seeking a highly motivated individual to take on the role of executive assistant at Carter Media Group. In addition to executive assistant responsibilities, applicants should also expect to occasionally tend to various personal assistant duties for founder and CEO, Courtney Carter. Candidates should have strong written and verbal communication skills and be organized and efficient. This person should be interested in working in the entertainment industry and eager to work with diverse and disruptive talent. The role requires handling day-to-day tasks with discretion as the individual will work with high profile clients. As an executive assistant he/she will help organize and create materials for clients as well as liaison with agencies, brands, and production companies.
Responsibilities (included but not limited to):
-Overseeing calendars
-Organizing/scheduling calls and meetings
-Invoicing
-Creating decks and weekly agendas
-Putting together a quarterly company newsletter
-Scanning and organizing receipts and keeping track of client payments
-Running social media accounts
-Maintaining the company website
-Shipping, receiving, and distributing company and client packages
-Supporting clients with additional professional and personal tasks when necessary
-Working with clients to execute contracts and complete deal deliverables
-Assisting on set during various production shoots
-Helping in the production of projects
Preferred Skills/Traits:
-Professionalism around executives and talent
-Proficient in Zoom, Google Calendar, Sheets, Docs, Slides
-Taking initiative to double check with the team on projects and scheduling before due dates
-Experience rolling calls
-A positive attitude in the face of adversity
-Proactiveness in completing tasks and planning ahead
-Openness to a flexible day-to-day schedule and changing work environments
-Teamwork and heavy communication via Slack and in person
-Welcoming of a fast-paced work environment
-A desire to learn more about different communities and client backgrounds
-Looking for someone who can work five days per week and occasional weekends/evenings with prior notice
-Los Angeles based; Prior experience at agencies/management companies preferred