Candy Rock EnterprisesMalibu, CA
Full Time Job
The Personal Assistant role is based in the Los Angeles area, reports directly to the principal, and requires flexible days and hours and will include paid travel. The position requires a high level of professionalism, excellence, discretion and attention to detail.
Job Duties / Responsibilities:
As a representative of the principal, strive to ensure all clients, business partners and personal relationships experience excellence in their interactions. Be an active observant learner, thinking ahead and making suggestions for areas and special projects where your assistance can solve unforeseen problems, facilitate growth, and enable the principal's capacity to operate as an effective leader.
•Perform personal daily errands from mail and package handling to business correspondence delivery.
•Be aware of meal habits and preferences and prep accordingly.
•Assist at principal's home, coordinating with home repair services, packing and loading vehicles, planning parties, cleaning the home as needed.
•Respond in a timely manner as principal delegates a variety of tasks, even on short notice.
•Be on location with principal at events, photo shoots, interviews and productions, acting as a liaison, coordinating with and assisting stylists and other industry professionals as needed.
•Retrieve, hang and steam clothing and coordinate accessories at stylist's direction in instances when no stylist is onsite.
•Proactively coordinate daily details on location.
•Be available for any specific personal needs or last-minute errands during photoshoots, interviews and other engagements.
•Collaborate and function in a Production Assistant role as needed for fittings and photoshoots.
•Be highly aware at all times of principal's schedule, working with them and Redrock to maintain a clear understanding of her daily calendar several months in advance.
•Be in frequent communication with Redrock's Client Coordinator for calendar management and business appearance details.
•Proactively suggest specific dates and times for optimal scheduling.
•Serve as liaison to principal while working with managers, agents, publicists, employees to communicate and fulfill contractual calendar responsibilities.
•Coordinate with brand partners including QVC, DaySpring and Lancer to schedule photoshoots, press events, and livestream shows.
•Maintain awareness of all brand partner contractual obligations.
•Serve as admin to the QVC Vendor Portal; approve and decline requests based on principal's calendar.
•Communicate with QVC talent team to block or uncover dates in a timely manner.
•Prepare and present itineraries for principal ahead of each day, communicating in advance about daily needs, meetings, travel arrangements and expectations.
•Set appointments with doctors, massage therapists and other personal care providers.
•Gather flight options and book travel.
•Keep record of all booking information and communicate with booking agents and manage details.
•Coordinate car service to and from airport and venues.
•Book hotels as needed.
•Add to principal's calendar and keep her up to date with detailed travel itinerary.
•Collaborate with Redrock and Anderson Group PR, anticipating specific needs based on event type.
•Coordinate with Redrock Client Coordinator for hair, makeup and styling for all appearances and events.
•Schedule fittings with stylist prior to events as needed.
•Confirm Hair and Makeup budget with principal.
•Maintain awareness of details for speaking events, including travel, lodging, onsite transportation, itinerary, speaking topics, pertinent onsite relationships, meet and greets, media appearances.
•Work directly with filming production coordinators to communicate principal's needs and expectations regarding flights, hotels, food, transportation, etc.
•Gather information, scripts, weather, and filming schedules. Print work permits if traveling internationally, maintaining duplicates and making sure principal has documents on hand for travel.
•Anticipate gaps that need attention, including items needed for social media requirements during time on production, travel that may require outfits sent in advance, or travel booked on other company's behalf.
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