Operations Coordinator

This is a Full Time Job

In this role, you will support key leaders by assisting with booking their travel, scheduling meetings, and maintaining calendars, as well as completing their expense reports in an accurate and timely way.

You should be able to manage competing priorities, be well organised, flexible and enjoy the administrative challenges of supporting multiple employees.

Responsibilities to include but are not limited to:
• Manage the expenses process for the international teams in coordination with the US Travel and Expenses team.
• Coordinate travel logistics for nominated Executives and be the primary escalation point-of-contact for travel-related enquiries.
• Support with the management of nominated CAA ICON Executives' dairies as and when required. (i.e. scheduling, proactively planning and coordinating meetings and teleconferences with associated attendees, catering, technology setup etc.).
• Support with the coordination and scheduling of the activities below:
• Support with the management of internal processes.
• Support with client engagement.
• Support with the development of team culture e.g., recognizing events, organizing gift cards etc (e.g., birthday, weddings).
• Team meetings and events (including events outside of the UK, and meetings with visiting team members, and Ad hoc meetings as and when required.
• Client Meetings.
• Maintain master contact list and common calendar of activities.
• Assist the team with information gathering, work-related projects, including research using MS Office applications and various online portals.

QUALIFICATIONS/REQUIREMENTS
• Must have some previous experience in a similar role with similar responsibilities.
• Able to maintain confidentiality and handle sensitive information professionally and with discretion.
• Experience using Concur Travel and Expense Management system preferable.
• Strong command of MS Office applications (Word, Excel, Outlook, and PowerPoint).
• Experience with Teams, SharePoint, & OneDrive preferred, but not required.
• Experience coordinating with multiple stakeholders and employees across various time zones
• Able to work and communicate effectively with business stakeholders at multiple levels of seniority.
• Strong attention to detail, organisational skills, and ability to multi-task.
• Resourceful, proactive, creative, and efficient while maintaining an approachable and professional presence to both internal and external contacts.
• calendar management skills, including the coordination of complex and multiple participant executive meetings.
• Ability to take initiative and work well both independently and in a team environment.
• Ability to communicate effectively both verbally and in writing.

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Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.