Office Of The Chief Legal Officer - Assistant To Chief Administrative Officer

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
The Assistant to the Chief Administrative Officer (CAO) manages office operations, handles high-volume scheduling, and supports legal and administrative tasks. This role requires 5+ years of administrative experience, with proficiency in Microsoft Office and excellent organizational skills.

• Salary: $30.00 - $40.00/hour
• Workplace Requirements: On-site role based in Century City, CA
• Years of Experience Required: 5+ years of administrative assistant experience
• Education Requirements: BA/BS preferred, especially in English or a writing-intensive major
• Hard Skills Required: Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat, legal databases (NetDocs, hCue)
• Soft Skills Required: Organization, communication, time management, discretion, problem-solving, flexibility
• Preferred Skills/Experience: Prior agency experience is a plus

Full Posting:

Position Title: Assistant to Chief Administrative Officer (CAO)
Location: Century City, CA (On-site)

Job Summary:
The Assistant to the CAO is responsible for managing a busy C-suite executive's office, handling high-volume scheduling, and supporting legal and administrative tasks. The candidate must be proactive, detail-oriented, and comfortable working with individuals across different levels.

Responsibilities:
• Manage a high-volume calendar and schedule
• Prepare daily “To-Do” lists and manage follow-up files
• Liaise with external legal counsels on litigation cases, subpoenas, and contracts
• E-file documents and handle document e-signing
• Access and run reports on legal databases (NetDocs, hCue)
• Organize and update hard copy files
• Handle internal and external scheduling requests, using strong judgment and flexibility
• Anticipate needs, solve problems, and manage emerging issues proactively
• Coordinate large meetings, lunches, and team meetings
• Coordinate complex travel arrangements, including logistics
• Assist with presentation materials and resources
• Complete monthly expense reports and administrative tasks
• Plan and coordinate team events
• Provide personal and professional administrative support as needed

Qualifications:
• BA/BS from an accredited university or college preferred (English or writing-intensive major preferred)
• 5+ years of relevant administrative experience
• Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, and Adobe Acrobat
• Strong organizational, interpersonal, and communication skills
• Ability to handle sensitive and confidential information with discretion
• Strong multitasking and project management skills
• Ability to work in a fast-paced, team-oriented environment
• Resourcefulness and good judgment

Compensation:
$30.00 - $40.00 per hour, plus benefits and discretionary bonus.