Music Tour Marketing Assistant

This is a Full Time Job

The Role

CAA is seeking an Assistant to support an agent in our Music Touring department, based in LA. This agent works with large music acts, and a variety of live concerts.

Touring is a fast-paced, high volume business requiring exceptional relationship management, attention to detail, and understanding of the space . The ideal candidate is motivated, a quick-thinker, and possess solid administrative and organizational skills. They are able to communicate with clients, agents, and executives while maintaining a high level of discretion.

Responsibilities
• Manage administrative duties including phones, calendar management, coordinating meetings and schedules, scheduling travel, booking reports, preparing expense reports, and general office management tasks
• Communicate directly with clients, managers, buyers, and promoters
• Organize & track offers (confirmed, pending or pass)
• Handle white sheets and issuing of contracts (attention to detail/formatting)
• Enter final reports and settle shows in Engage
• Track contracts (Buyer Signed, CAA Reviewed, FEC) and deposits
• Update client calendars, gather ticket counts, create/update offer/tour grids
• Assist with special projects, research, and compiling information as needed

Qualifications
• Attention to detail, strong organization and problem solving skills are a must
• 1 year of professional administrative or equivalent experience preferred, preferably in the agency, booking, or live events space
• Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities
• Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
• Ability to anticipate needs and execute time-sensitive matters
• Team oriented and able to communicate and collaborate with employees at all levels
• Must be solutions oriented
• Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems
• Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel and Teams

Education

BA/BS from an accredited University or College preferred

Location

On-Site in Los Angeles, CA, United States