Motion Picture and Theatre Assistant

This is a Full Time Job

Job Description

The Role

CAA is seeking an assistant to support a senior agent who works with clients in Motion Picture Talent, TV and Theatre. The assistant will work closely with the agent to provide administrative support, a high level of customer service to current and future clients, problem solving ability, and collaboration. Candidates should be driven, detail-oriented, and extremely organized. Assistants are an important part of the CAA structure, and it is hoped that the successful candidate will have the opportunity to progress along a growth trajectory of becoming an agent within the department.

Responsibilities
• Provide administrative support, including heavy phones, coordinating complex meetings across multiple time zones, calendar management and travel, preparing expense reports, and producing correspondence
• Manage client invoicing and accounting
• Assist with special projects, research, data analysis, and compiling information on current events as needed
• Prepare pitch materials for clients and assist in sending submissions
• Aid in contract negotiations and track contract status
• Keep and update detailed records of correspondence with clients and executives
• Read scripts, attend shows and provide feedback and research within the industry
• Assist in new client discovery, pursuit, and signing

Qualifications
• At least 1 year of full-time experience at an entertainment, film, TV, theatre company or an adjacent industry
• Knowledge and interest in the theatre community
• Must be proficient in Microsoft Office Suite (Word, Teams, Excel, Outlook)
• Must possess strong organizational and communication skills
• Must possess the ability to pay close attention to detail and accuracy
• Must have ability to meet deadlines, and able to juggle multiple tasks simultaneously
• Team oriented and able to work in a fast paced, demanding, ever changing environment
• BA/BS from an accredited University or College or equivalent work experience preferred

Location
• On-Site in New York, NY, United States