Legal Team Assistant

This is a Full Time Job

Who We Are

The Role

We are looking for a Department Assistant to join our legal team in Los Angeles. The position supports a team of Executives within the Office of the Chief Legal Officer. This hybrid role requires onsite presence 4 days a week or more, as mandated by the business.

Responsibilities
• Performs administrative and office support activities for executives on the legal team
• Routes incoming calls to the appropriate personnel, and track for follow up as needed
• Manages calendars for all assigned executives on the legal team, setting up and managing meetings, reserving conference rooms etc.
• Manages the expenses process for all assigned executives on the legal team
• Receives and directs visitors
• Maintains department and vacation/sick calendar and contact lists.
• Proficient in Microsoft Office and other similar office applications, including Outlook and Word (redlining), PowerPoint, Acrobat Adobe Professional (including AdobeSign), NetDocuments.
• Understands the workflow relationships both of the Office of the Chief Legal Officer and the agency at large.
• Coordinates travel itineraries and submit monthly expense reports.

Qualifications
• 5+ years of general office experience; Reception experience a plus
• Bachelor's Degree preferred
• Strong Microsoft Office, specifically Word, Excel and PowerPoint
• Professional demeanor, good judgment, ability to problem solve and superior organizational skills
• Strong written and verbal communication skills
• Strong prioritization ability and MS Outlook calendaring skills

Location
• This role is hybrid, based in the Los Angeles Office.