Facilities - Facilities & Maintenance Coordinator

This is a Full Time Job


The Facilities & Maintenance Coordinator will provide support to the Facilities Lead/Department, providing key support related to Facilities management . The Facilities & Maintenance Coordinator is administratively and technically capable of handling a high volume of tasks with ability to clearly communicate with management, a gents, e xecutives, and vendors. They are fiscally minded and aware of cost implications of decisions. They actively review and seek opportunities for process improvements and cost savings.

Responsibilities

Responsible for day-to-day facility related tasks including but not limited to:
• Research vendor pricing to conduct internal benchmarking and/ or market price for local suppliers in the Northeast region
• Maintain and routinely update NY office facility project & savings tracke rs and solicit updates from appropriate team members
• Create and maintain a dynamic ''preferred vendor'' list for the NY office
• Conduct office supplier/ vendor invoice review, forward to Facilities lead for approval and AP submittal
• Manage BMS system – interface with building engineering when issues arise, monitor office temperature through software

Facilities Maintenance
• Coordinate preventative maintenance and on-site maintenance and repair issues of all office equipment
• Oversee storage facilities in building and maintain accurate /current list of furniture, art, supplies and equipment . Work with Legal on our inventory list to assure all valuable art/furniture is cataloged and properly insured.
• Moves and assembles all of the furniture, standing desks, chairs etc
• Hands-on work of all office repairs, preventative maintenance and general upkeep of the facility with special attention to more involved operations or projects
• Completes general interior office maintenance and upkeep to include: minor plumbing, light carpentry, painting , floor/carpet maintenance & cleaning, replacing light bulbs and lighting, water filters , hanging art/pictures and miscellaneous minor repairs as needed.

Qualifications

• Current working knowledge of general maintenance and experience in a facilities/maintenance department preferred.
• Basic to advanced knowledge and the ability to repair, maintain and troubleshoot:
• Flooring /Carpeting
• Painting/Plastering
• Appliances
• Experience in an agency, studio, and/or talent management setting preferred.
• Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; and maintain a sharp focus while managing competing priorities.
• Attention to detail, strong organization and problem-solving skills are a must.
• Strong interpersonal skills, while understanding the importance of maintaining confidentiality.
• 2+ of experience in facilities maintenance or related carpentry/construction.
• Strong command of computer applications and IWMS/CMMS systems.

Location

This role is based out of the New York office.

Compensation: The base hourly rate for this position is in the range of $23.00 - $28.00. [ For Regular Full-Time or other benefit/bonus eligible roles only: This position also is eligible for benefits and discretionary bonus.] Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the ''Company'') is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally - recognized protected basis under federal, state or local laws, regulations or ordinances.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.