Executive Recruiting Coordinator

This is a Full Time Job


The Role
We are seeking a hands-on and engaging Recruiting Coordinator to support our Executive Search team and clients with recruiting C-level and senior executives, non-executive directors, and board-level executives around the world. This role will interface and directly support senior leaders and all recruiting partners of the agency, along with executive-level external stakeholders and candidates. Stylistically, this professional should be smart, energetic, detail-oriented, and articulate with an ownership mentality toward client relationships and team dynamics.

This is an exceptional opportunity to learn how distinctive retained executive search is, while being involved in many aspects of the agency's operations and leaving a lasting impression on the many leaders with whom we interact and support.

Responsibilities
• Scheduling virtual (Microsoft Teams and Zoom) and onsite meetings along with extensive calendar management for the team, including Managing Partners, recruiters, clients, and candidates.
• Coordination of Managing Partners, recruiters, and candidate travel, including but not limited to hotel accommodations, airfare, car rental service, and/or Uber vouchers and restaurant reservations for client or candidate meetings.
• Providing recruiter support for client materials, such as building out and proofing of Status Memos (Microsoft PowerPoint) and various documents to support client relations, such as marketing materials and candidate biographies or resumes.
• Support the administrative team with planning company events, including the annual holiday party, team offsite, and various firm-sponsored activities both virtually and in-person, throughout the year.
• Provide back-up support to the Director of Finance for light invoicing, expense report processing, and other accounting operations as needed.

Qualifications
• Experience with Microsoft Office Suite. Exposure to both PC and Apple environments preferred.
• 3+ years of experience in scheduling, admin support, or other business operations support capacity.
• Local to the Chicago area (Evanston office). Opportunity to work remotely on Mondays and Fridays.
• Borderline obsessive attention to detail.
• Driven, accomplishment-oriented, confident, and capable.
• Able to work under pressure and turn around quality work at a fast pace.
• Proactive, embraces ambiguity, confident in decision making.
• Gravitas and professionalism when interacting with candidates, clients, partners, and vendors.
• Strong communication skills, both written and verbal.
• Able to prioritize scheduling needs and operate with a high sense of urgency, especially when supporting client and candidate scheduling needs.

Location

This role will be on-site based out of the Evanston, Illinois office.