Executive Assistant, Music and Comedy Touring

This is a Full Time Job

The Role

The Executive Assistant will provide support to a senior leader within the Music and Comedy Touring Department. The ideal candidate is highly organized, detail-oriented, proactive, diplomatic, and is comfortable working with colleagues and executives across all parts of the organization. In addition to general administrative duties, this role would be ideal for someone who has interest in organizational management, and contributing ideas and solutions to provide exceptional support.

Responsibilities
• Administrative duties include heavy phones, emails, coordinating meetings and schedules, scheduling travel, preparing expense reports, creating and maintaining presentations, producing correspondence, and general office management tasks
• Serve as point of contact for colleagues, clients, agents/executives, and other industry connections
• Anticipate executive's needs; proactively provide support and resources to ensure success & thinking not only about the task at hand, but what will be needed 2 or 3 steps after that.
• Self-starter able to oversee project management in partnership with executive
• Assist with special projects, research, and compiling information as needed
• Uphold a strict level of confidentiality at all times
• Maintain working knowledge of the music & comedy industries and best practices

Qualifications
• BA/BS from an accredited University or College preferred
• 1+ years providing administrative support to a busy executive
• Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities
• Handle highly confidential and/or sensitive departmental matters with discretion and tact
• Exceptional interpersonal, verbal, and written communication skills
• Strong follow-through and attention to detail
• Ability to think ahead and solve for current and future steps in problems and projects
• Excellent Word, Excel, PowerPoint, and Outlook skills
• Service oriented with a strong desire to pitch in to help team members
• Excellent judgment with respect to representing CAA to buyers, business world, etc

Location

This position is based out of the Nashville office.