Executive Assistant in Brand Management

This is a Full Time Job

The Role

We are seeking an Executive Assistant to support a senior executive in our Brand Management division. The Assistant plays a critical role within the team and requires a highly organized individual with strong interpersonal skills and exceptional attention to detail. The ideal candidate will have over three years of experience working directly as an Assistant with senior/executive management, the ability to multi-task, think critically, operate efficiently, in a fast pace environment.

Responsibilities:
• Maintaining and coordinating the Executive's extensive domestic and international business travel arrangements, including accommodations, transportation, reservations
• Managing calendars and booking and rescheduling multiple meetings, in multiple time zones, and understanding dependencies between meetings
• Proactively ensure tasks are being followed up and executed in a timely manner
• Preparing the Executive's expense report and managing department invoices
• Ability to work flexible hours based on the needs of the business in multiple markets
• Assisting with research, and compiling information as needed
• Maintaining the company office in Miami and handling minimal duties relating to office management and oversight.

Qualifications:
• 3-5+ years of executive assistant experience
• Detail-oriented and extremely organized
• Unimpeachable integrity and ability to maintain confidential and sensitive information
• Proficient in Microsoft Outlook, Excel, and Word
• Adept at problem solving and thinking quick on his/her feet
• Ability to perform well under pressure
• Critical thinker and extremely proactive
• BA/BS from an accredited University or College a plus

Location

This role is based out of our Miami, FL office.