Entry-Level Training Program

This is a Full Time Job

DESCRIPTION:

CAA is seeking an enthusiastic go-getter to join one of our Entry-Level Training Programs (ETP). Opportunities are currently available in-person in the following offices: Los Angeles, Nashville, and New York. Candidates in the ETP gain first-hand industry experience across Entertainment, Media, Brands, and Sports, receive hands-on professional development, and serve as the operational hub of the agency. This team is the future of CAA and is an important part of the company's culture and structure.

The Entry-Level Training Program consists of three distinct rotations: Reception, Mailroom Clerk, and Floating Assistant. These roles build on each other and provide unique exposure to the agency, which allows employees to develop their hard and soft skills. A successful ETP employee will become a successful candidate for most CAA Assistant roles.

THIS ROLE COULD BE RIGHT FOR YOU IF:

• You are curious about a career in the Entertainment, Sports, Brands, and Media, and would love the opportunity to understand the inner workings and business side of the industry.
• You have a team-first mentality and enjoy contributing to a greater goal.
• You are a self-starter who takes initiative to explore.
• You are able to read the room, adapt, and flex to the needs of any given situation.
• You are tapped into the latest industry news and trends.
• You thrive in a fast-paced environment and are able to remain calm under pressure.
• You do not back down from a challenge but rather enjoy finding a creative solution.

RESPONSIBILITIES:

RECEPTION
• Welcome all visiting clients, colleagues, and guests, and provide white glove service.
• Act as the voice of CAA by answering all incoming calls and transferring callers to the appropriate parties.
• Schedule meetings and book conference rooms for multiple locations.
• Maintain confidentiality of all records and information pertaining to clients, employees, and the organization.
• Build and foster relationships with colleagues.
• Ensure that CAA standards are upheld at all times.

MAILROOM
• Perform various internal and external mail/messenger activities (sorting, tracking, delivering, pickup, etc.).
• Setup and breakdown conference rooms and event spaces for meetings and company events.
• Operate mailing, copy, binding, and fax equipment.
• Perform other tasks and special projects as assigned.
• Maintain confidentiality of all records and information pertaining to clients, employees, and the organization.
• Build and foster relationships with colleagues.
• Ensure that CAA standards are upheld at all times.

FLOATING ASSISTANT
• Act as interim coverage for Assistants to provide continual and consistent support to Agents and Executives.
• Administrative duties include heavy phones, coordinating meetings and schedules, preparing expense reports, producing correspondence, special projects, and additional work as needed for Agents and Executives.
• Maintain confidentiality of all records and information pertaining to clients, employees, and the organization.
• Build and foster relationships with colleagues.
• Ensure that CAA standards are upheld at all times.

QUALIFICATIONS
• BA/BS from an accredited University or College is preferred.
• Demonstrated passion for Entertainment, Media, Brands, and/or Sports.
• Desire to grow within the Entertainment, Media, Brands, and Sports Industry.
• Excellent customer service skills.
• Strong networking and communication skills, with an exceptional phone demeanor.
• Excellent interpersonal and problem resolution skills.
• Ability to multi-task and meet deadlines.
• Collaborative team player.
• Detail-oriented and extremely organized.
• Ability to work in a fast-paced, high-volume environment.