Corporate Events Assistant

This is a Full Time Job

Job Description

Overview

The Role

This position will report to the Head of Events and will support all CAA-hosted events.
The Events department scope of events includes:
• CAA parties across regions and business areas
• Events hosted in the LA office, including screenings, summits and client receptions
• Company social/culture events (mixers, celebrations, etc.)

?

Responsibilities

Duties include, but are not limited to:
• Overseeing companywide calendar bookings for CAA's in-house event spaces for events, including client screenings
• Collecting details for in-house events, from ROS, catering requests, and security, to parking, facilities, tech needs and more
• Working closely with CAA in-house tech, projection, catering, security, facilities and parking teams
• Venues: Identifying, evaluating and building relationships with established and non-traditional venues in relevant cities upon request from the Head of Events and Team Managers
• Vendors: Identifying, evaluating and overseeing vendors (e.g., catering, production design, hotels, transportation), as needed
• Offering creative ideas around existing events, while being highly attuned to CAA's overall brand and the specific audiences of each event
• Providing onsite event support for daytime, nighttime and weekend events, as assigned

Qualifications

T he ideal candidate should have:
• Bachelor's degree in related field required or equivalent experience
• 2+ years of administrative/event coordination or venue management experience
• Stellar organizational skills and ability to handle multiple projects at once
• High level of attention to detail
• High degree of resourcefulness and ability to follow through on tasks with minimal supervision
• Strong writing and proofreading skills
• Budget administration skills (management, tracking and forecasting)
• Technology skills (e.g., ZKipster, CVent or similar)
• Professional and mature demeanor
• Able to lift up to 50 pounds, as needed

Location

This role will be based out of our office in Los Angeles, California.