Chief Accounting Officer Assistant

This is a Full Time Job


The Role

The Assistant to the Chief Accounting Officer (CAO) strives to anticipate needs, keep things running smoothly and clear the path for our Executives to do their best work. The ideal candidate has prior experience in a similar role, is adept at navigating a fast-paced environment and is passionate about making an impact in this role.

Responsibilities
• Manage and organize (CAO's) highly complex and demanding calendars.
• Be a calendar gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations aligned with executives' and teams' priorities.
• Collaborate with internal stakeholders and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.
• Be a sounding board and confidant to keep the (CAO's) well informed and help facilitate his/her decision-making.
• Handle highly confidential and/or sensitive departmental matters with discretion and tact.
• Proactively develop relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working in both remote and office settings.
• Assist (CAO) with team recognition and engagement to help boost appreciation and team morale.
• Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements.
• Compile receipts to submit timely and accurate expense reports.
• Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
• Coordinates and schedules meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary. Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support.
• Provide in-office support to executives, ranging from catering needs to AV assistance.
• Performs other related duties as assigned.

Qualifications
• Four-year college degree
• A minimum of 8 to 10 years of experience supporting C-level executives
• The ability to make well-thought-out decisions on behalf of the CAO
• Proficiency with Microsoft Office Suite products, including Word and Excel
• Very organized with the ability to reprioritize at a moment's notice
• Strong attention to detail and accuracy with an emphasis on quality
• Sophistication and maturity to deal directly with high network internal and external clients
• Demonstrated ability to protect and manage confidential information appropriately
• Outstanding written and verbal communication skills
• Self-starter with the ability to work independently
• Self-motivated, positive, and enthusiastic
• Intellectually curious

Location

This role is hybrid, based out of the Los Angeles office.