Accounts Payable Associate

This is a Full Time Job

Accounts Payable Associate (Invoice Entry)

Job Description

We are looking for an Accounts Payable Associate - Invoice Entry to join our growing finance and accounting team.

Responsibilities include:
• The Accounts Payable Associate - Invoice Entry will also have strong knowledge of all aspects of accounts payable and will serve as a technical resource for the group
• Manage all invoices related to the a certain division including: processing and entering vendor invoices, check requests, wires & credit memos in AX Dynamics for weekly check run
• Responsible for review of proper GL coding of invoices, approvals and documentation and reviewing team's batch reports
• Works with AP Supervisor to develop and implement Accounts Payable policies and procedures to ensure adherence to Company guidelines and improve the efficiency of AP process
• Assist AP Supervisor with accruals, basic account reconciliations and analysis and weekly payment runs
• Assist with providing vendor payment status and research issues as needed
• Assist with interacting with internal departments for proper invoice approvals
• Respond to questions and requests from Agents, Executives and Assistants and assist with managing the AP mail box
• Assist with new vendor setup/auditing and ensuring information accuracy and proper coding
• Assist with Accounts Payable Aging reconciliation and ensure proper steps are taken to address aged payables
• Assist with stale dated check process
• Assist with monthly/quarterly/annual close process by working with vendors to receive invoices or estimates on a timely basis and runs associated reports as needed
• Supports special projects and process improvement initiatives

Required Skills:

• Accounting or Finance Degree Preferred
• Minimum four years of Accounts Payable experience
• Working knowledge of Microsoft A/X and Microsoft Office preferred or other ERP system
• Advanced knowledge of AP procedures and best practices
• Advanced Excel skills preferred (Pivot Tables - vLookup)
• Attention to detail, exceptional organizational skills and ability to prioritize is a must

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.