Accounts Payable Associate Vendor Invoicing

This is a Full Time Job


The Accounts Payable Vendor Invoice Associate is responsible for day to day vendor setup, invoice and check request processing. The position reports to the A/P Supervisor and is located in Irvine, CA.

Responsibilities

• Manages the shared AP Vendor Management email box
• Creates new vendors and makes updates to already existing vendors within AX Dynamics
• Requests required information to complete the new vendor and activation process such as a completed W-9 and contact information
• Verifies the TIN provided by the vendor against the name/TIN combination contained in the IRS database by using the Taxpayer Identification Matching online program
• Establishes defaulted GL coding to the vendor master for all vendors
• Verifies vendor information for accuracy and in accordance with established policy rules & procedures
• Enters invoices/check requests for all new and inactive vendors for the weekly check run
• Ensures invoice entries and check requests have the proper support and accurate GL coding
• Routes invoices for appropriate approvals
• Follows up, researches and troubleshoots vendor set up and invoice issues including missing or incomplete documentation
• Assists with researching and resolving the AP outstanding check list
• Maintains W-9 records for all vendors
• Assists with providing vendor payment status and researches issues as needed
• Assists with providing vendor analysis as requested
• Responds to questions and requests from Agents, Executives and Assistants
• Attends monthly AP meetings and provided status/updates on issues
• Performs other duties and responsibilities as assigned, including support and back up of other desks based on volume, projects and departmental priorities

Requirements
• Bachelor's Degree in Accounting, Finance or related discipline preferred
• Minimum three years of Accounts Payable experience
• Experience managing a departmental shared inbox is a plus
• Experience working with an automated workflow is a plus
• Working knowledge of Microsoft AX or other ERP systems and Microsoft Office preferred
• Attention to detail, strong organizational and time management skills with the ability to meet deadlines
• Strong verbal and written communication skills a must

Technical Skills
• Knowledge of tax classifications pertaining to IRS W-9 and 1099 reporting rules & regulations
• Knowledge of payables best practices, policies and procedures
• Knowledge of AP accruals