Executive Assistant, Distribution

This is a Full Time Job

Buffalo 8 seeks a proactive Distribution Assistant to support the Distribution team with administrative duties, client management, delivery coordination, research and acquisitions, and marketing. Reporting to the Head of Distribution and Director of Acquisitions, the ideal candidate must be hardworking, detail-oriented, and able to self-direct. A passion for film and distribution is preferred, along with strong organizational and multitasking skills. The Executive Assistant will also work alongside the Buffalo 8 delivery team to oversee the ingest of filmmaker deliverables and ensure proper and timely delivery of completed fienterlm packages. This team member will have ample opportunities for growth within an entrepreneurial, fast-growing team and company.

This is a full-time, majority remote position, with a preference for applicants based in Los Angeles who can commute to the Santa Monica office a couple of times per week.

Key Responsibilities
Provide administrative support to the Head of Distribution and Director of Acquisitions.
Manage meeting scheduling and oversee all meeting logistics.
Manage and maintain internal databases and systems.
Review incoming projects and assist with identifying potential acquisitions from film festivals, markets, and sales partners.
Contribute and assist with the execution of marketing campaigns, help manage marketing interns, and provide support to Distribution Marketing Lead as needed.
Help coordinate film festival submissions, screenings, and asset delivery.
Assist with sales pitching, including market line-up and sell sheet generation.
Coordinate with marketing agencies and publicists for advertising campaigns and delivery of necessary assets.
Draft and send distribution agreements and proposals.
Interface with distribution clients and answer questions.
Work alongside the Buffalo 8 delivery team to oversee the ingest of filmmaker deliverables and ensure proper and timely delivery of completed film packages to external parties, including digital platforms, international buyers, film festivals, networks, DVD vendors, etc.
Create and deliver film metadata, relay metadata updates to VOD partners, and generate promotional placement avails.
Oversee, review, and track legal paperwork delivery.

Required Experience & Skills
Bachelor's degree or equivalent work experience
Ability to anticipate needs and take initiative; provide creative solutions with minimal direction
Ability to build positive working relationships with clients and peers at all levels within the organization
Excellent written and verbal communication, service and resolution skills
Ability to balance multiple projects at once in a fast-paced work environment